Administrative Assistant, Accessibility Plan

3 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:147225
**Department/Program**:Primary Health, Healthy Populations & Provincial Initiatives
**Location**: Halifax
**Type of Employment**:Temporary Hourly PT short-assignment (50% FTE) until March 31, 2023 x 1 position(s)
**Start Date**: January 2023
**Union Status**: Non-union, Management/Non Union Bargaining Unit
**Compensation**: $20.9533**:

- **$26.1917 /hour
**Closing Date**: January 4, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager, Primary Health, the Administrative Assistant provides confidential administrative and clerical support for the development of the IWK and Nova Scotia Health Accessibility Plan and support of working groups. As a prescribed public sector body, Nova Scotia Health (NSH) and IWK Health (IWK) are accountable to Nova Scotia’s Accessibility Act. As such, NSH and IWK are required to: establish an Accessibility Advisory Committee, develop an Accessibility Plan, and comply with accessibility standards as they are developed. There are six inter-organizational working groups, and the Administrative Assistant will work to support the co-leads of these working groups.

Responsibilities include but are not limited to:

- Provides confidential administrative service with high quality organizational and communication skills to assist and support the Manager and Accessibility Working Groups in ensuring effective and efficient operations.
- Coordinates and schedules meetings, takes meeting minutes, books catering and av/equipment for meetings, arranges travel/accommodations, prepares travel request submission and expense claim reports.
- Assists with budget tracking, monitoring of financial expenditures, coordination of reimbursements and payment of invoices.
- Demonstrate excellent relationship management and a superior customer service focus as a point of contact from internal and external stakeholders and partners
- Establishes and maintains a variety of electronic information systems, including document filing, policy/procedure/record keeping, data collection and retention systems to ensure efficient storage and retrieval of materials
- Assumes administrative responsibilities for ad-hoc projects and special functions as assigned.
- Other related duties as assigned.

**Hours of Work**:
Monday to Friday; 18.75 hours per week, schedule to be determine. Majority of work will be on-site.

**Your Qualifications**:

- Minimum High School Diploma or G.E.D. required.
- Graduate from a recognized Secretarial or Office Administration Diploma program required.
- Minimum three (3) years experience in a related administrative/secretarial role required.
- Administrative experience in a health care environment preferred.
- An equivalent combination of education and experience may be considered for this position.
- Demonstrated excellent organizational skills, communication and interpersonal skills, attention to detail, initiative, and ability to work with mínimal supervision.
- Demonstrated ability to supports multiple projects and bring innovative solutions, creative thinking and problem solving.
- Is a self-starter in achieving job goals; takes action beyond explicit job responsibilities; sets high performance goals, understands which decisions can be made alone and which require consultation with others, acts accordingly.
- Takes appropriate measures towards process improvements.
- Demonstrated initiative and flexibility to meet workload demands required.
- Proven analytical thinking skills to prioritize work with ever changing priorities; ability to multi-task while handling frequent interruptions required.
- Proven time management, problem-solving skills, and ability to prioritize workloads required.
- Excellent organizational skills, strong communication (verbal & written) and interpersonal skills required.
- Ability to work independently with mínimal direction and/or supervision and as a member of the team required.
- Demonstrated high regard for quality, accuracy and attention to detail required.
- Excellent judgment and discretion in handling confidential and/or sensitive information required.
- Ability to function effectively in a stressful envi

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