Operations Coordinator

2 weeks ago

Toronto, Canada TheAppLabb Full time

**Job title: Operations Coordinator**

**Job Type**:Full-time

**Location**:Toronto / Hybrid

Reporting to: Sr. Operations Manager

**The Opportunity (Role Summary)**

As TheAppLabb’s Operations Coordinator, you will be responsible for assisting with daily operational activities and administrative tasks. The incumbent will provide support across office operations management and administration, company events, and internal communication.

**What you will do**

**The base responsibility**
- **Office Operations**
- Maintaining reception area of office and providing support at front desk as required
- Managing office supplies and maintenance of office equipment
- Handles logístical responsibilities, including shipping and receiving
- Coordinating in-office events, including Town Hall, meetings, training sessions and employee engagement activities
- Preparing and maintaining operations documents and reports
- Access management, including allocating keys for employees and visitor management
- Ensuring office is well maintained and assisting with office layout planning
- Identify opportunities for process and office management improvements, and design and implement new systems
- Suggest improvements to office procedures and ensure policies and procedures are implemented appropriately
- **Administration**
- Coordinating offsite conferences, meetings and events as required
- Coordinating meeting times across various stakeholder calendars for events
- Assisting with travel arrangements
- **Culture**
- Culture Committee Member
- Support and management of Swag, including procurement management.
- Sending employee Birthday Cakes
- **Health and Safety Committee**
- Join Health and Safety Committee and assist with all provincially legislated requirements for Health and Safety
- **IT support**
- Assist with Hardware Procurement logistics
- Other Duties as assigned
- **Finance**
- Assists with basic financial tasks, such as expense reports
- Other duties, as assigned

**What You’ll need (Required Qualifications)**

**Formal Education or Equivalent**
- An associate’s or bachelor’s degree is preferred

**Years of Experience**
- 1-3 Years of operations experience

**Competencies**
- Proven work experience as an Operations Coordinator or similar role
- Good time management, prioritization, and multitasking abilities
- Excellent interpersonal skills to build strong relationships with colleagues
- Effective communication, including speaking, writing and active listening
- Able to give and receive feedback and constructive criticism from a variety of channels
- Excellent strategic planning and problem-solving skills

**Specialized skills, knowledge or certifications unique to this role**
- Proficient in technology and general office equipment

**Why you’ll love TheAppLabb**:
We are proud to be certified as a “Great Place to Work, Canada”. We're a motivated team with laser-focused mission to create exceptional experiences. At TheAppLabb, our culture is geared towards creativity, collaboration, and flexibility.
- We adopt a remote-first working model with a work/life balance you can brag to your friends about
- Premium Medical, Dental, Vision and Life insurance plans through Manulife
- We give you tools to stay healthy, mentally, and physically with access to multiple wellness resources including Manulife EAP and counselling services
- We also reward your efforts to stay healthy with our incentivized wellness programs
- Paid vacation time and additional personal days and sick days
- Coaching and Learning and Development to ensure you have the training and education you need to thrive in your career
- We add a bit of sparkle to your special days with our birthday surprises and special day celebrations
- A diverse leadership team with an open-door policy to help you grow and succeed at your career goals
- Monthly town hall celebrations for all employees to meet and connect with each other, align the Company to the same goals, build our Company culture and celebrate awards
- Acknowledge and recognize employee efforts by having monthly awards (Employee of the month, Employee with Most Growth, Leadership Award etc.)
- We encourage a healthy lifestyle by incorporating fitness challenge incentives in our Company
- Employees have the freedom to choose their own equipment which Company provides them with
- TheAppLabb’s strong values and principles guide our employees to work with honesty, integrity, teamwork, and empathy
- Company Social and team building activities to keep our fun on (Virtual and in-person)

At TheAppLabb, we believe diversity and inclusion is a strength we cultivate. We are proud to be an equal opportunity employer and we do not discriminate based on race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, veteran status or any other legally protected status.

So, if you are looking for your next challenge, then this is your chance to join our te

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