Operations Coordinator

7 days ago


Toronto, Ontario, Canada SBI ALApharma Canada Inc. Full time

JOB DESCRIPTION

JOB TITLE:
Operations Coordinator, SBI ALApharma Canada Inc.

REPORTING:
Reports to the Project Manager, SBI ALApharma Canada Inc.

GENERAL SUMMARY

The incumbent will embrace SBI Canada's core values:

  • Merit
- and performance-based recognition and advancement.

  • Build value for customers and investors.
  • Innovation without ego.
  • Relentlessly seek continuous improvement opportunities.
  • Achieve results with a sense of urgency.
  • Find out how we can, not why we can't.
  • We value a profitable growing company; growth creates opportunities, profit allows pursuit of opportunities.
  • We are intolerant of bureaucracy that adds no value to our customers.

JOB SUMMARY**The Operations Coordinator will support the execution of projects at SBI ALApharma Canada. The Operations Coordinator will support the SBI Canada team with administrative tasks to ensure the smooth operation of the company and the effective execution of projects.

DUTIES AND RESPONSIBILITIES:

  • Manage the shipping and sterilization queue for medical devices used in a multicentre Phase 3 clinical trial; responsible for ensuring all clinical trial sites maintain an adequate supply of sterilized devices to support study procedures
  • Coordinate the offsite sterilization and reprocessing of medical devices.
  • Coordinate the distribution of research supplies and equipment to participating clinical trial sites.
  • Receive and process returned medical devices and equipment.
  • Maintain and file shipping and receiving records according to internal SOPs.
  • Manage calendars for assigned personnel, including meeting scheduling (both internal and offsite meetings), meeting prioritization, booking meeting locations, ordering catering and "dayof" logístical and administrative support.
  • Book flights/hotels, complete expense reports, and arrange team lunches/dinners and offsite meetings for assigned personnel, as required.
  • Coordinate and help prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting prereads, minute
- or note-taking, assemble/edit PowerPoint presentations, follow-up with attendees on key deliverables.

  • Document processing and control, including coordinating the document review and approval processes.
  • As required, take meeting minutes, and distribute to meeting attendees.
  • Input purchase requests, purchase orders, receiving reports, receipts, and invoices.
  • Assist with hiring and onboarding of new personnel.
  • Order and maintain inventory for office and kitchen supplies.
  • Prepare and track shipments to and from vendors to ensure timely deliveries.
  • Complete and submit shipping forms and documents for domestic and international shipments.
  • Coordinate activities and submit requests to Building Management

COMPETENCIES:

  • Excellent interpersonal and problemsolving skills.
  • Detailoriented and organized.
  • Excellent timemanagement.
  • Experience coordinating workloads to meet deadlines.
  • Independent worker, selfdirected, and able to work with mínimal supervision.
  • Resultsoriented with personal responsibility for delivering on commitments.
  • Ability to interact effectively and professionally with team, stakeholders, vendors, and service providers.
  • Ability to work collaboratively within a team.

QUALIFICATIONS:

  • High school diploma (or equivalent) is required, BA or BSc preferred.
  • 3+ years of work experience in operations support is required.
  • Experience managing shipping and receiving logistics is required.


  • Toronto, Ontario, Canada Push Operations Full time

    Owned by Janet Zuccarini, Gusto 54 Restaurant Group is a tribute to food, family, innovation, and design that respects the past while rewriting the rules. Our mission is to build the most culturally relevant and celebrated collective of restaurants and culinary experiences in the world. Each of our concepts are rooted in transporting experiences – complete...


  • Toronto, Ontario, Canada Museum of Contemporary Art Toronto Canada Full time

    Job PostingOperations CoordinatorMOCA TorontoThe Museum of Contemporary Art Toronto is at the heart of the art ecosystem. MOCA Toronto will be ambitiously inclusive, interdisciplinary, and internationally renowned through our work with artists and a place for everyone to explore, provoke ideas, and challenge the current cultural moment.We intend to achieve...


  • Toronto, Ontario, Canada The Cabbagetown Business Improvement Area (BIA) Full time

    Position Type:Full-Time Summer ContractRate of Pay:$19/hourSchedule: ~9-5 PM; 35 hours per week; Mon-Fri, with some evenings and weekends.Employment Dates:May 8, September 29, 2023DEADLINE TO APPLY: April 7, 2023ABOUT THE CABBAGETOWN BIAA Business Improvement Area (BIA) is an association of commercial property owners and tenants within a defined area who...


  • Toronto, Ontario, Canada Proximity Institute Full time

    About ProximityProximity Institute is an independent charitable organization dedicated to leadership development and change leadership at the most senior level in Ontario hospitals. We seek to understand the contextual realities facing Ontario hospitals and work in partnership with CEOs and their leadership teams on the priorities that matter most. Our...


  • Toronto, Ontario, Canada The Junction BIA Full time

    ABOUT THE JUNCTION BIAA Business Improvement Area (BIA) is an association of commercial property owners and tenants within a defined area who partner with the City to create thriving, competitive, and safe business areas that attract shoppers, diners, tourists, and new businesses. The Junction Business Improvement Area is a community-driven non-profit...


  • Toronto, Ontario, Canada BWX Technologies Full time

    At BWXT Nuclear Energy Canada Inc. (BWXT NEC), we are committed to excellence in every business initiative. With nearly 500 workers across locations in Peterborough, Toronto, and Arnprior, BWXT NEC supplies nuclear fuel and fuel channel components, services, equipment and parts for the CANDU nuclear power industry.Operations Coordinator BWXT Nuclear Energy...


  • Toronto, Ontario, Canada Porter Airlines Inc. Full time

    The Network Operations Coordinator, reporting to the Supervisor, System Operations Control Centre, is responsible for working closely with the SOCC and Airports departments, as well as external agencies, to coordinate operational activities across Porter's entire network. The Station Operations Coordinators, working in conjunction with a Flight Dispatcher,...


  • Toronto, Ontario, Canada George Brown College Full time

    Competition Number: REQ 6077 TITLE: Operations Coordinator DIVISION: Office of Anti-Racism, Equity & Human Rights SALARY: Payband 7, $59,322 to$74,152 per year LOCATION: 200 King STATUS: Admin Contract EFFECTIVE DATE: July 2024 to March2025 CLOSING: Open until filled. LandAcknowledgement George Brown College is located on the...


  • Toronto, Ontario, Canada DAC Group Full time

    Leading digital performance marketing agency seeks an Operations CoordinatorDo you have the enthusiasm to rise to each challenge, the execution to drive outrageous performance, the curiosity to continually expand your knowledge, and the courage to propose original solutions to perplexing problems? Then you may have just found the perfect opportunity at a...


  • Toronto, Ontario, Canada Angus Consulting Management Limited Full time

    ACML's Operations team is growing Are you looking for a challenging and rewarding career with Canada's leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from youWHO ARE WE?With over 50 years of experience throughout North...


  • Toronto, Ontario, Canada Social Media Creator Full time

    Responsibilities:- Content Production Oversight: Coordinate conceptualizing, filming, and editing for Clara Dao's main channel, the Clara and Javi channel, and future channels such as for the podcast and merchandise. Coordinate all facets of content production, including scheduling, budgeting, and resource management. Make sure content is posted on time and...


  • Toronto, Ontario, Ontario, Canada Identifiers | Technical Recruiters Full time

    Join Our Client as an Operations Coordinator in Toronto, ON Company DescriptionOur client is a renowned global transportation company with over 20 years of industry experience. With a strategic network of offices and agents worldwide, they specialize in Full Container Load (FCL), Less than Container Load (LCL), and Airfreight shipments. As proud members of...


  • Toronto, Ontario, Canada Your Lifestyle Group Full time

    Overview:Key Responsibilities:Project Oversight: Oversee and manage all cleaning service projects locally in Canada Develop and maintain project schedules, resource plans, and budgets. Coordinate and communicate with clients to ensure their satisfaction and address any issues promptly.Operational Management: Monitor and manage daytoday operations to ensure a...


  • Toronto, Ontario, Canada Angus Consulting Management Limited Full time

    ACML's Operations team is growing Are you looking for a challenging and rewarding career with Canada's leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from youWHO ARE WE?With over 50 years of experience throughout North...


  • Toronto, Ontario, Canada Mosaic North America Full time

    Acosta is the sales and marketing powerhouse behind the most recognized brands with a proven track record for top retailers across the U.S. and Canada. Acosta has the talent and technology to construct data-driven strategies; the reach and relationships to execute against those strategies; and the tools to monitor, track and optimize metric-based results for...


  • Toronto, Ontario, Canada Boann Social Impact Full time

    Boann Impact Capital is an exciting social enterprise start-up, responsible for delivering Federal social finance capital to Social Finance Intermediaries (SFIs) and Social Purpose Organizations (SPOs). Our objective is to help build a sustainable social finance industry in Canada by attracting new investors into the space.We are a small, high-performing...


  • Toronto, Ontario, Canada GroupM Nexus Finecast Full time

    The Role - Operations Coordinator:This role is an important part of the GroupM Addressable TV team and is key in ensuring that the Operations team runs effectively, efficiently and that client's campaigns deliver in full and against desired audiences.The role will be responsible for creative management, campaign setup, inventory analysis, campaign delivery,...


  • Toronto, Ontario, Canada Chipotle Full time

    Business Operations Coordinator DescriptionCULTIVATE A BETTER WORLDFood served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starting conversations, and directly supporting efforts to shift the future of farming and food. We hope...


  • Toronto, Ontario, Canada Roots Full time

    Roots is more than just an iconic Canadian retailer, we are a group of passionate employees who act with integrity, trust each other and do what is right. We work in a space where people can grow and develop, with a team of people who own results and are dedicated to seeing Roots win. We seek to build longstanding relationships with partners who share our...


  • Toronto, Ontario, Canada Turning Point Youth Services Full time

    Property Management: Act as primary liaison for staff and outside providers to troubleshoot issues and coordinate services for the agency's multiple sites (e.g. repairs, maintenance, annual fire department inspection, fire alarm testing, etc.) In conjunction with the Director, Operations, manage and coordinate repairs and maintenance at all program locations...