Operations Coordinator

2 weeks ago

Toronto, Canada SBI ALApharma Canada Inc. Full time

**JOB DESCRIPTION**

**JOB TITLE**:Operations Coordinator, SBI ALApharma Canada Inc.

**REPORTING**:Reports to the Project Manager, SBI ALApharma Canada Inc.

**GENERAL SUMMARY**

The incumbent will embrace SBI Canada’s core values:

- Merit
- and performance-based recognition and advancement.
- Build value for customers and investors.
- Innovation without ego.
- Relentlessly seek continuous improvement opportunities.
- Achieve results with a sense of urgency.
- Find out how we can, not why we can’t.
- We value a profitable growing company; growth creates opportunities, profit allows pursuit of opportunities.
- We are intolerant of bureaucracy that adds no value to our customers.

**JOB **SUMMARY**

The Operations Coordinator will support the execution of projects at SBI ALApharma Canada. The Operations Coordinator will support the SBI Canada team with administrative tasks to ensure the smooth operation of the company and the effective execution of projects.

**DUTIES AND RESPONSIBILITIES**:

- Manage the shipping and sterilization queue for medical devices used in a multi-centre Phase 3 clinical trial; responsible for ensuring all clinical trial sites maintain an adequate supply of sterilized devices to support study procedures
- Coordinate the off-site sterilization and reprocessing of medical devices.
- Coordinate the distribution of research supplies and equipment to participating clinical trial sites.
- Receive and process returned medical devices and equipment.
- Maintain and file shipping and receiving records according to internal SOPs.
- Manage calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), meeting prioritization, booking meeting locations, ordering catering and "day-of" logístical and administrative support.
- Book flights/hotels, complete expense reports, and arrange team lunches/dinners and offsite meetings for assigned personnel, as required.
- Coordinate and help prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute
- or note-taking, assemble/edit PowerPoint presentations, follow-up with attendees on key deliverables.
- Document processing and control, including coordinating the document review and approval processes.
- As required, take meeting minutes, and distribute to meeting attendees.
- Input purchase requests, purchase orders, receiving reports, receipts, and invoices.
- Assist with hiring and onboarding of new personnel.
- Order and maintain inventory for office and kitchen supplies.
- Prepare and track shipments to and from vendors to ensure timely deliveries.
- Complete and submit shipping forms and documents for domestic and international shipments.
- Coordinate activities and submit requests to Building Management

**COMPETENCIES**:

- Excellent interpersonal and problem-solving skills.
- Detail-oriented and organized.
- Excellent time-management.
- Experience coordinating workloads to meet deadlines.
- Independent worker, self-directed, and able to work with mínimal supervision.
- Results-oriented with personal responsibility for delivering on commitments.
- Ability to interact effectively and professionally with team, stakeholders, vendors, and service providers.
- Ability to work collaboratively within a team.

**QUALIFICATIONS**:

- High school diploma (or equivalent) is required, BA or BSc preferred.
- 3+ years of work experience in operations support is required.
- Experience managing shipping and receiving logistics is required.

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