Administrative and Human Resources Manager

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Administrative and Human Resources Manager

Department

Human Resources | Department of Chemistry | Faculty of Science

Compensation Range

$5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 17, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

May 15, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Organizational Status

Reports to the Manager, Faculty Relations, Human Resources and Administration. This position supports and interacts with faculty, staff, students, and units in the Department of Chemistry, across the university, and in the community. Supervises office staff (4 FTEs) and faculty administrative staff (2-4 FTEs). Provides guidance and interpretation of policies and procedures to faculty and office administrative staff on unionized human resource matters.

Work Performed
- OFFICE MANAGEMENT_

Responsible for the effective management of the Main Office. Establishes goals and objectives and workloads for office support staff, analyzes work flow to ensure smooth operation and efficiency of the office and other faculty administrative support positions. Ultimately responsible for the work performance and output of the operation of the department’s Main Office in terms of services provided (undergraduate and graduate program student services, reception/core support, mail, copying and printing facilities).

Develops position control and planning. Determines organization and utilization of staff including authorization of overtime. Initiates staffing changes in consultation with the Manager, Faculty Relations, Human Resources and Administration and Director, Finance & Operations to enable the unit to work more effectively.

Recruits and hires main office support staff and faculty administrative support staff; maintains personnel records; conducts performance evaluations. Ensures accuracy and confidentiality of employee information and compliance with regulatory requirements.

Responsible for all levels of staff discipline up to and including terminations in consultation with the Manager, Faculty Relations, Human Resources and Administration and Chemistry’s senior management.

Provides orientation and on-boarding; oversees training to all new administrative staff.
- M&P AND UNIONIZED STAFF_

Manages full HR cycle and provides guidance to all staff, including: writing, reviewing, evaluating and updating job descriptions; overseeing appointments processing; ensuing all probationary and annual reviews are conducted; transfers and severance; professional development; coverage issues; disciplining; terminating; managing all employee vacation, sick, appointment and leave requests.

Interprets, ensures compliance with, and provides guidance on collective agreements: AAPS, CUPE 116, CUPE 2950, and CUPE 2278.

Develops and implements strategic staff planning, and HR best practices, policies and procedures in accordance with departmental goals and objectives, and in collaboration with the Manager, Faculty Relations, Human Resources and Administration and the Director of Finance and Operations.

Ensures that the Department’s human resource activities are consistent with UBC policies and procedures, strategic plans, as well as BC labour laws. Provides interpretation and advice to faculty and staff on collective agreements.
- FACULTY RELATIONS (Faculty, Sessionals, PDFs, RAs)_

Under direction of the Manager, Faculty Relations, Human Resources and Administration, manages aspects of departmental faculty affairs for faculty members, sessional instructors, oversees postdoctoral fellows and research associates, visiting faculty appointment process including: advertising and recruiting, immigration, relocation, appointments, salaries/benefits and ongoing salary adjustments (e.g., merit, CPI), performance and termination processes, onboarding and various leaves. Assures compliance with Immigration Canada, UBC Agreement on Conditions of Appointment for Faculty, the Faculty Association, and other groups as necessary.

Consequence of Error/Judgement

Consequences of errors could result in se

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