Special Events Coordinator, North

7 months ago

Sault Ste Marie, Canada Algoma University Full time

_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons._

**Job Title: Special Events Coordinator, North (3-Month Contract)**
- Staff Bargaining Unit_

**Position Status**:Temporary, Full-Time (35 hours/week)

OSSTF

**Department**: Strategic Advancement & Alumni Affairs

**Supervision Received**: Manager, Alumni & Strategic Initiatives

**Supervision Exercised**: Student Assistants/Volunteers

**Location**: Sault Ste. Marie, ON

**# of Positions**: 1

**PRIMARY FUNCTIONS**:
A. Convocation Coordination 65%

B. Alumni & Advancement Events 25%

C. Administrative Duties 10%

**TOTAL 100%**

Reporting to the Manager, Alumni & Strategic Initiatives, the Special Events Coordinator provides dedicated support for convocations held at Algoma University’s campuses (Sault Ste. Marie, Brampton, and Timmins), up to two times per year. The Special Events Coordinator will also support the coordination of other events for the Department of Strategic Advancement & Alumni Affairs, and will play an integral role in the execution and evaluation of events for which they are involved.

**RESPONSIBILITIES**:
**Convocation Coordination (65%)**
- Deliver successful convocation ceremonies, and affiliated events, ensuring positive attendee experiences.
- Liaise with departments on the delivery and coordination of convocation.
- Coordinate schedules of various members of the Algoma University community to ensure that events are well attended.
- Liaise with relevant internal and external supports to create event itineraries, process registration, confirm room bookings, book speakers, and arrange catering, within budget.
- Develop clear event documentation, highlighting objectives, risks, resource and people requirements, timelines, and evaluation metrics.
- Assist with the setup, execution, and tear-down of convocation and affiliated events.
- Assist with the preparation of convocation scripts, and prepare/proof the convocation program.
- Maintain inventory of supplies for events, including gowns and hoods for convocation.
- Set up new vendors and process accounting purchase orders, expenses, invoices, and payment requisitions in a timely manner.
- Perform post-event evaluation to highlight and review results and overall impact of programming efforts, and to identify areas of improvement for future events.
- Research best practices and trends to ensure diversity in programming efforts and maximize the reach and participation of efforts throughout the year.

**Alumni & Advancement Events (25%)**
- Support the department in organizing events across all campuses, ensuring positive attendee experiences, including students, alumni, donors, and the broader communities.
- Coordinate schedules of various members of the Algoma University community to ensure that event dates are well attended.
- Liaise with relevant internal and external supports to create event itineraries, process registration, confirm room bookings, book speakers, and arrange catering, within budget.
- Assist with the setup, execution, and tear-down of convocation and affiliated events.
- Set up new vendors and process accounting purchase orders, expenses, invoices, and payment requisitions in a timely manner.

**Administrative Duties (10%)**
- Backfill required duties of the Alumni & Development Officers when needed.
- Keep files and records up-to-date and current, using project management tools effectively and collaboratively.
- Support the Convocation Committee in organizing meetings (scheduling, coordinating invitations, booking rooms, ordering catering, developing agendas, and taking minutes).
- Other duties, as assigned.

WORKING CONDITIONS:
**Physical Effort**
- Moderate_

Frequent lifting/physical effort required, including transportation of materials and setup/take-down of events

**Physical Environment**
- Moderate_

Exposure to environments with varying environmental conditions and noises

**Sensory Attention**
- Moderate_

Regular interruptions during detailed work concentration

**Mental Stress**
- Considerable_

Balancing competing priorities; travel requirements and work outside of regular hours for events

**MINIMUM QUALIFICATIONS**
- Undergraduate degree or college diploma in any field, and a minimum of two (2) years of work or volunteer experience in organizing events, or an equival

  • Specialized Supports Coordinator

    7 days ago

    Sault Ste. Marie, Canada Community Living Algoma Full time

    Are you looking for a rewarding career where you can enhance the quality of life for people with disabilities? **Community Living Algoma is looking for the following qualities and skills**: - Support, promote and integrate into your daily work CLA’s vision, mission, values, and principles - Ability to work in an environment requiring excellent...

  • Specialized Supports Coordinator

    6 months ago

    Sault Ste. Marie, Canada Community Living Algoma Full time

    Salary: **Do you want to be part of a great team where you can utilize your skillset while helping people live fuller, meaningful lives within our community?** **If so, we'd love to hear from you!** **The Organization** Community Living Algoma is dedicated to supporting people with developmental disabilities so they can live full lives and be inclusive...

  • Student Events Coordinator

    1 month ago

    Sault Ste. Marie, Canada Algoma University Full time $52,810 - $66,012

    Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • Métis Nation Event Planner

    4 weeks ago

    Sault Ste. Marie, Ontario, Canada The Métis Nation of Ontario Full time

    We are seeking an experienced Event Coordinator to join our team at The Métis Nation of Ontario. This is a hybrid role that requires both in-person and remote work.About the RoleIn this role, you will be responsible for planning and coordinating various events and meetings. You will work closely with our team to ensure the successful execution of these...

  • Wellness Coordinator- Sexual

    7 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...

  • Wellness Coordinator

    7 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...

  • Student Life Coordinator,

    7 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...

  • Aquatic Invasive Species Coordinator

    4 weeks ago

    Sault Ste. Marie, Canada Invasive Species Centre Full time $47,000 - $50,000

    The Invasive Species Centre aims to mobilize action against invasive species that harm the environment, economy and society. Incorporated as a not-for-profit in 2011 as a hub for collaboration and knowledge sharing, we have grown into a respected collaborator and leader in invasive species knowledge and action. We rely on values of inclusion, innovation,...

  • Wellness Coordinator

    6 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    _Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • George Leach Centre

    2 days ago

    Sault Ste. Marie, Canada Algoma University Full time

    **Job Title: George Leach Centre (GLC) Coordinator of Operations**: - Staff Bargaining Unit_ **Position Status**:Permanent, Full-Time (35 hours/week) OSSTF **Department**:George Leach Centre (GLC) **Supervision Received**:Director, Student Life & Ancillary Services **Supervision Exercised**:Student Assistants, Casual Staff, Fitness...

  • Coordinator, Talent Acquisition

    3 days ago

    Sault Ste. Marie, Canada Algoma University Full time

    **Job Title: Temporary Social Work Administrative Assistant**: - Staff Bargaining Unit_ **Position Status**:Temporary, Full-Time (35 hours/week) OSSTF **Department**:School of Social Work **Supervision Received**:Dean of Humanities/Social Sciences & Cross-Cultural Studies Director, Social Work (functional) **Location**:Sault Ste. Marie, ON PRIMARY...

  • Ops Coordinator

    5 days ago

    Sault Ste. Marie, Canada FedEx Ground Careers Canada Full time

    **Auto req ID**: 356703BR **Position Title**: Ops Coordinator **Position Type**: Part time **Employee Type**: Non-Exempt **Job Summary**: Provides operational support through the coordination of the quality, service and administrative functions in the pickup and delivery area. Responsible for the dispatch of transportation equipment in accordance with...

  • Rental Coordinator

    2 weeks ago

    Sault Ste. Marie, Canada Equipment World Inc Full time

    Equipment World - Sault Ste Marie is seeking an active, hard-working individual to join our Growing TEAM as a Rental Coordinator. This role will be responsible for the rental department, maintenance, organization and management of Rental Equipment. Duties of this position include (but are not limited to): - Leading Rental Team to ensure effectiveness -...

  • Academic Executive Assistant to The Dean of The

    7 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...

  • Addictions and Mental Health Counsellor and

    7 months ago

    Sault Ste. Marie, Canada Mamaweswen, The North Shore Tribal Council Full time

    Mamaweswen, The North Shore Tribal Council_ **ADDICTIONS AND MENTAL HEALTH COUNSELLOR AND FACILITATOR **(OODENAAG ENAADMAAGET)** **NIIGAANIIN SERVICES EMPLOYMENT OPPORTUNITY** Location: City of Sault Ste Marie DSSAB Do you want to join a dynamic team? We are looking for two individuals to join our Niigaaniin team providing Addiction and Mental Health and...

  • Manager, National Recruitment

    7 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    _Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • Coordinator, Talent Acquisition

    4 days ago

    Sault Ste. Marie, Canada Algoma University Full time

    **Job Title: Database & Prospect Administrator**: - Staff Bargaining Unit_ **Position Status**:Permanent, Full-time (35 hours/week) OSSTF **Department**:Strategic Advancement & Alumni Affairs **Supervision Received**:Manager, Advancement **Location**:Sault Ste. Marie, ON PRIMARY FUNCTIONS: A. Fundraising & Database Support 50% B. Database...

  • Academic Calendar Coordinator

    7 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    _Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • Communications Manager

    1 week ago

    Sault Ste. Marie, Canada RocketPower Full time

    **Location**: **Sault Ste. Marie, Canada** The Communications Manager will help articulate, share, and promote its mission and values to Canadian employees and the local Sault Ste. Marie's community as well as other internal and external stakeholders. Reporting to the Communications Senior Director, in North America, and secondarily to the President of our...

  • Administrative Assistant, Centre for Teaching and

    7 months ago

    Sault Ste. Marie, Canada Algoma University Full time

    _Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...