Academic Calendar Coordinator

7 months ago

Sault Ste Marie, Canada Algoma University Full time

_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons._

**Job Title: Academic Calendar Coordinator**
- Staff Bargaining Unit _

**Position Status**:Permanent, Full-Time (35 hrs/week)
- OSSTF_

**Department**: Office of the Registrar

**Supervision Received**: Associate University Registrar

**Location**: Sault Ste Marie or Brampton, ON

**# of Positions**: 1

**PRIMARY FUNCTIONS**:
A. Academic Calendar Coordination 90%

B. Other Duties 10%

**TOTAL 100%**

The Academic Calendar is one of the principal sources of information and support for faculty, staff and students. Among other information, it reflects admission requirements and deadlines, academic regulations, programs of study, academic standards, degree and graduation requirements and general University policies.

Reporting to the Associate University Registrar, the Academic Calendar Coordinator will work closely with Program chairs, Academic Deans, faculty members, Senate Committees, Marketing and Communications Office to ensure the accuracy and reliability of the Academic Calendar.

**RESPONSIBILITIES**:
**Academic Calendar Coordination and Editing (90%)**
- Serve as the central liaison for all updates to the Academic Calendar, such as program curricula (undergraduate, graduate, Graduate Certificate, and Professional And Continuing Education (PACE) programs), program completion and graduation requirements, academic regulations and policies, student services, fee structures, significant dates etc., along with providing comprehensive support and services associated with these changes.
- Develop, establish and coordinate a yearly plan for creating and maintaining the university's Academic Calendar and ensure that all stakeholders are prepared to begin the next review cycle
- Monitor Senate and relevant Senate committees responsible for program and course development to ensure that all changes are identified and subsequently updated as appropriate.
- Work with the Associate Registrar, Advising and Enrollment, to analyze and document course changes (additions, deletions, requisite changes etc.) that impact current students. Develops new and revised advising documents.
- Work with the Associate Registrar, Admissions, to analyze and document changes to program admission requirements.
- Maintain full editorial responsibilities for the calendar materials submitted by other offices, including grammatical correctness.
- Collaborate with all academic and administrative departments to gather and verify information related to the Academic Calendar necessary for program revisions and updates.
- Collaborate with university stakeholders to gather feedback and suggestions for calendar improvements.
- Ensure that all updates to the Academic Calendar comply with university policies, accreditation standards, and regulatory requirements.
- Ensure the availability of the current and archived Academic Calendars.
- In conjunction with the Associate University Registrar, is responsible for producing and maintaining the University’s significant dates for eventual approval by Senate.
- Collaborates with the other members of the Registrar’s Office to ensure curricular and course changes are accurately reflected in Student Administration System(s).
- Work to maintain currency with respect to changes in how academic calendars are organized, maintained and strengthened.
- Collaborate with the Marketing and Communication Office to ensure that the content of paper and digital versions of the Academic Calendar are synchronized and updated to ensure they are current and accurate.
- Collaborate with the Marketing and Communication department to ensure the Office of the Registrar’s website and academic calendar are well laid-out, user-friendly, accessible, and aligned with the university's branding guidelines.

**Other Duties (10%)**
- Other duties, as assigned, which will align with the growth and development of the department.

**WORKING CONDITIONS**:
**Physical Effort**
- Minimal_

Sustained periods of sitting and keyboarding

**Physical Environment**
- Minimal_

Minimal exposure to unpleasant/disagreeable conditions

**Sensory Attention**
- Moderate_

Frequent need for detailed/precise work to be completed while accommodating regular interruptions

**Mental Stress**
- Moderate_

Work activities are per

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