Administrative Assistant, Centre for Teaching and

2 weeks ago

Sault Ste Marie, Canada Algoma University Full time

_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons._

**Job Title: Administrative Assistant, Centre for Teaching and Learning**
- Staff Bargaining Unit_

**Position Status**: Permanent, Full-time (35 hours/week)

OSSTF

**Department**: Centre for Teaching and Learning

**Supervision Received**: Director, Centre for Teaching and Learning

**Supervision Exercised**: Student Assistants

**Location**: Sault Ste. Marie, ON

**# of Positions**: 1

**PRIMARY FUNCTIONS**:
A. Administrative Support 50%

B. Event Facilitation and Academic Integrity Support 40%

C. Other Duties 10%

**TOTAL 100%**

Reporting to the Director, Centre for Teaching and Learning (CTL), within a fast-paced, dynamic environment, the Administrative Assistant is responsible for ensuring the smooth operation and confidentiality of CTL, with a focus on service excellence in support of teaching and learning related activities initiated by CTL. This position requires initiative, professionalism, attention to detail, discretion, and problem-solving skills to ensure excellence in faculty/student services and administrative duties.

**RESPONSIBILITIES**:
**Administrative Support (50%)**
- Liaise between all campuses to assist with inquiries, issues, and University policies and procedures related to CTL functions.
- Perform a variety of administrative support tasks to aid day-to-day operations and overall efficiency of all aspects of the Centre, including developing and maintaining filing systems.
- Prepare drafts and format correspondence and other documents, as requested.
- Check and distribute mail; coordinate packages to courier.
- Schedule, organize and coordinate meetings, events and/or conferences as required (e.g., preparing and distributing meeting packages and agendas, minute taking, ordering catering, room bookings, facilitating IT/AV equipment setup, honorariums, and mailings).
- Provide real-time support during meetings as required, including minute-taking and following up on action items.
- Plan and coordinate all travel arrangements for CTL staff.
- Keep accurate, up-to-date and organized electronic files to ensure accessibility, for internal and external meetings, appointments, projects, workshops, and conferences.
- Process invoices, expense reimbursements, and purchase orders, as required.
- Reconcile credit card statements, ensuring receipts are reconciled in a timely manner.
- Complete printing, photocopying, distribution of materials, and collection of related material.
- Update CTL webpage content and social media pages as required.

**Event Facilitation and Academic Integrity Support (40%)**
- Organize and coordinate events, training, webinars, conferences and other sessions (including online and in-person) hosted by CTL.
- Connect with internal/external partners and institutions to assist with the promotion of CTL related events and activities.
- Provide administrative support to initiatives and functions related to academic integrity.
- Receive, review and process appeals, complaints and academic integrity cases from students, ensuring that all essential documentation is complete.
- Proofread the decision letters, to ensure accuracy, and dispatch.
- Support Case File Management and ensure to update the case list.
- Organize and maintain comprehensive files for each appeal, complaint or academic integrity case, ensuring all relevant information and correspondence are properly documented.
- Facilitate communication between students, instructors, and the Dean’s offices regarding appeal processes and outcomes.
- Prepare regular reports on appeal statistics, trends, and outcomes for management review and decision-making.

**Other Duties (10%)**
- Other duties, as assigned by the Director.

**WORKING CONDITIONS**:
**Physical Effort**
- Minimal_

Sitting (extended periods), walking (mínimal), lifting (15 lbs.), keyboarding (considerable time).

**Physical Environment**
- Minimal_

Minimal exposure to noise, and odours.

Some exposure to unpleasant/disagreeable conditions related to interaction with members of the public.

**Sensory Attention**
- Moderate_

Frequent disruptions and daily front-line assistance with an “open-door” workspace.

Frequent need to back-track to resume activities.

High need for precise work.

**Mental Stress**
- Moderate _

  • Administrative Assistant to The Office of The

    1 week ago

    Sault Ste. Marie, Canada Algoma University Full time

    Algoma University is committed to undoing systemic and institutional discrimination and being_ - publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_ - Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_ - inform our decisions as an institution, we are committed to creating...

  • Data Centre Specialist

    3 weeks ago

    Sault Ste. Marie, Canada OLG Full time

    Data Centre Specialist GAME ON - OLG needs you We’ve said GAME ON, and we mean it - OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital, retail lottery, and land-based casino channels. In our fiscal 2019-20 year alone, OLG delivered over $2.3 billion in net profit to the...

  • ▷ Urgent: Administrative Assistant

    1 week ago

    Sault Ste. Marie, Canada Sault Community Career Centre Full time

    Administrative Assistant & Sales Job Do you thrive in a fast-paced environment, enjoy supporting multiple departments, and have a thirst for learning? Are you a detail-oriented individual with excellent communication and computer skills? In this position you would be responsible for sales, order entry, purchasing, preparing reports, and assisting in all...

  • Administrative Assistant

    3 days ago

    Sault Ste. Marie, Canada Ministry of Children, Community and Social Services Full time

    Division: Northern Region Office City: North Bay, Sault Ste Marie, Sudbury, Thunder Bay Job Term: 1 Permanent Job Code: UEO009 – Office Administration 09 (Exc) Salary: $ – $ Per hour The Ministry of Children, Community and Social Services is seeking a highly motivated individual with strong executive administrative skills with the...

  • Administrative Assistant

    3 days ago

    Sault Ste. Marie, Canada Sault Community Career Centre Full time

    Organization: Ministry of Children, Community and Social Services Division: Northern Region Office City: North Bay, Sault Ste Marie, Sudbury, Thunder Bay Language of Position(s): English Job Term: 1 Permanent Job Code: UEO009 – Office Administration 09 (Exc) Salary: $28.14 – $32.82 Per hour Posting Status: Open Targeted Job ID: 226183 Apply online The...

  • (High Salary) Education and Collections Assistant

    3 weeks ago

    Sault Ste. Marie, Canada Sault Community Career Centre Full time

    What is the Canadian Bushplane Heritage Centre? The Canadian Bushplane Heritage Centre (CBHC) is a non-profit organization that has and continues to share the story of bushplanes and forest fire management for over 30 years. We currently have 24 aircraft in our collection; an interactive Children’s Educational Centre; andWildfires:our fire-fighting...

  • Executive Assistant to The Vice-president Academic

    1 week ago

    Sault Ste. Marie, Canada Algoma University Full time

    **JOB TITLE: Executive Assistant to the Vice-President** **Academic and Research (VPAR) and Associate** **Vice-President Academic (AVP-A)** **DEPARTMENT**:Academic Administration **POSITION STATUS**:Permanent, Full-time (35 hours/week), Non-union **SUPERVISION RECEIVED**:Vice-President Academic and Research Associate Vice-President,...

  • Administrative and Marketing Assistant

    3 weeks ago

    Sault Ste. Marie, Canada Women In Crisis (Algoma) Inc. Full time

    **WOMEN IN CRISIS (ALGOMA) INC.** **Administrative and Marketing Assistant - Full Time** **Major Objective**: To provide clerical, reception and administrative support for the Shelter Directors. To oversee, create and implement all designs and promotional materials. Oversee the agency’s social media presence, maintain the website and organize ways to...

  • Office Assistant

    1 week ago

    Sault Ste. Marie, Canada Sault Community Career Centre Full time

    We are seeking a highly motivated, eager-to-learn, and customer-centered individual to join our team as an Office Assistant. The ideal candidate will thrive in a dynamic environment, have a passion for delivering excellent customer service, and be ready to develop skills in the legal field. Key Responsibilities: 1. Answering phones and managing scheduled...

  • Partner Administrative Assistant

    3 weeks ago

    Sault Ste. Marie, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The opportunity The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence...

  • Certified Dental Assistant Level II

    7 days ago

    Sault Ste. Marie, Canada Cambrian Dental Centre Full time

    Full Job Description Dental Assistant (CDA II) We are looking for a permanent full-time Dental Assistant to join our team at Cambrian Dental Centre. Duties include: Chair-side assisting, processing instruments in sterilization, and quality patient care. Requirements: We offer medical benefits Dental benefits Uniform allowance ...

  • George Leach Centre

    1 week ago

    Sault Ste. Marie, Canada Algoma University Full time

    **Job Title: George Leach Centre (GLC) Coordinator of Operations**: - Staff Bargaining Unit_ **Position Status**:Permanent, Full-Time (35 hours/week) OSSTF **Department**:George Leach Centre (GLC) **Supervision Received**:Director, Student Life & Ancillary Services **Supervision Exercised**:Student Assistants, Casual Staff, Fitness...

  • Office Administrator

    2 weeks ago

    Sault Ste. Marie, Canada Rush Truck Centres of Canada Full time

    Rush Truck Centres of Canada is a premier provider of quality products and services to commercial equipment users. We are customer-focused, people-oriented, and financially motivated to deliver excellent outcomes for customers, vendors and our people.We offer a rewarding career with a leader in the transportation industry. Grow with us as we continue to...

  • Social Work Administrative Assistant

    4 weeks ago

    Sault Ste. Marie, Canada Algoma University Full time

    **JOB TITLE: Social Work Administrative Assistant (Timmins)** Staff Bargaining Unit **DEPARTMENT**:School of Social Work Timmins Campus **POSITION STATUS**:Permanent, Part-Time (20 hours/week) OSSTF Support Staff Union **SUPERVISION RECEIVED**:Director of Social Work **JOB SUMMARY**: Director - Administrative Support 30% Field Education, Admissions and...

  • Section Administrative Assistant

    3 days ago

    Sault Ste. Marie, Canada Ministry of Natural Resources Full time

    Division: Provincial Services Division City: Dryden, Garson, Peterborough, Sault Ste Marie Job Term: 2 Permanent Job Code: 09OAD – Office Administration 09 Salary: $ – $ Per hour* *Indicates the salary listed as per the OPSEU Collective Agreement. Join our dynamic team at Aviation, Forest Fire, and Emergency Services! As a Section...

  • Administrative Assistant

    6 days ago

    Sault Ste. Marie, Canada Royal Bank of Canada> Full time

    Job SummaryJob DescriptionWhat is the opportunity?RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals.The RBC Dominion Securities...

  • Entry to School Classroom Assistant

    3 weeks ago

    Sault Ste. Marie, Canada Thrive Child Development Centre Full time

    Are you looking for a dynamic and challenging role in supporting children diagnosed with Autism Spectrum Disorder preparing to enter school for the very first time? THRIVE has a position for you! Thrive Child Development Centre/Centre de développement de l’enfant, located throughout the Algoma district, with our head office in Sault Ste. Marie, is proud...

  • Administrative Assistant

    3 days ago

    Sault Ste. Marie, Canada GFL Environmental Inc. Full time

    The Administrative Assistant is responsible to provide administrative support to the Regional Vice President to include to communications, preparation of reports and correspondence, travel and meeting arrangements and organization of files and other projects as assigned within area.Key Responsibilities: Provide administrative support to Regional Vice...

  • Assistant Registrar, Academic Systems

    4 weeks ago

    Sault Ste. Marie, Canada Algoma University Full time

    _Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a...

  • Student Administrative Assistant

    6 days ago

    Sault Ste. Marie, Ontario, Canada Brookfield Renewable Partners L.P. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Student to join our Operations team from May to August 2025. The successful candidate will provide administrative support to the team, including reception coverage, maintaining inventory of supplies, and performing other administrative duties as assigned.