Surgical Office Assistant

6 months ago


Winnipeg, Canada Heartland Fertility Clinic Full time

**Full Job Description**

**Position Title: Surgical Office Assistant (SOA)**

**Job Status: Full Time, Monday - Friday**

**Reports to: Administrative Billing Manager and Clinic Business Operations Manager**

**About Us**:
At Heartland Fertility and Gynecology Clinic, we strive to provide support, knowledge, choices and treatment for our fertility patients, ultimately helping them achieve their goal of becoming parents. We are a busy fertility clinic, the only one in all of Manitoba. We have been helping individuals achieve their dreams of family for more than 20 years. This is your opportunity to be part of this miraculous journey.

**Your Role**:
**Responsibilities**:

- Managing the physician’s surgical schedules and templates.
- Booking all surgical procedures for patients including all aspects of the surgical process:

- Pre-Op Forms and Examination - Ensuring patients complete the pre-op requirements for surgery. Ensuring the surgical centre/hospital receives all required pre-op information in a timely and efficient manner.
- Booking of OR Slate - communication with surgical centre/hospital.
- Booking of post-op appointments
- Consistent, concise and clear communication with patients regarding all processes and timelines for all aspects of the surgical process.
- Managing the Surgical Waitlist for multiple physicians.
- Triaging and answering patients surgical inquires
- Ensuring physicians surgical slates are full.
- Managing the physicians clinic “on-call” schedule.
- Managing the residents rotation schedule in clinic.
- Assisting the Clinical Office Assistant (COA) with duties as needed
- Establishing cooperative relationships and liaising with patients, physicians and surgical centres/hospitals.
- Cleaning, sterilizing, packaging and autoclaving medical instruments.
- Assisting physicians when required.
- Coverage at the front desk if/when required.
- Completing all tasks as assigned.
- Other duties as assigned.

**Experience/Position Requirements**:

- Minimum 2 years of Surgical Slating experience required.
- Medical Office Assistant or Unit Clerk Certification Required. Previous work experience relevant to the field will be considered if no certification.
- Experience with PART and SWIM an asset.
- Knowledge of Women’s Health medical terminology.
- Experience using EChart and EHub would be an asset.
- Excellent and efficient computer, communication, and organization skills
- Experience with Accuro is required.
- Must be able to work effectively and productively both independently and as part of the Heartland team
- Ability to multi-task as needed.

**Job Types**: Full-time, Permanent

Pay: $20.00-$23.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Surgical Office Assistant: 2 years (required)

**Location**:

- Winnipeg, MB R3P 0X7 (required)

Work Location: In person



  • Winnipeg, Manitoba, Canada Intuitive Surgical Full time

    Company OverviewAt Intuitive Surgical, we are dedicated to revolutionizing the field of minimally invasive care. Our mission is to empower surgeons to deliver life-enhancing care through innovative technology and intelligent design.We are seeking a highly motivated Clinical Sales Associate to join our team. As a pioneer in robotic-assisted surgery, we strive...


  • Winnipeg, Manitoba, Canada Intuitive Surgical Full time

    Company OverviewAt Intuitive Surgical, we're dedicated to revolutionizing the world of minimally invasive care. Our mission is to empower surgeons to deliver life-enhancing care through intelligent technology and innovative solutions.We're a pioneer and market leader in robotic-assisted surgery, and we're committed to fostering an inclusive and diverse team...


  • Winnipeg, Manitoba, Canada Intuitive Surgical Full time

    Company OverviewAt Intuitive Surgical, we are dedicated to revolutionizing the field of minimally invasive care. Our mission is to empower surgeons to deliver life-enhancing care through innovative technology and intelligent design.We are a pioneer and market leader in robotic-assisted surgery, and our team is committed to fostering an inclusive and diverse...

  • Territory Manager

    5 months ago


    Winnipeg, Canada Keir Surgical Full time

    **Territory Manager - Manitoba & Saskatchewan** Keir Surgical Ltd. is a Vancouver-based company that has been in business since 1923. Our mission is to be Canada's premier surgical products company, through a strong commitment to our customers, employees and products, pride in being Canadian, and adherence to a solid business strategy. We are seeking a...

  • Surgical Assistant

    5 months ago


    Winnipeg, Canada LASIK MD Full time

    See if you are our next: **SURGICAL ASSISTANT | Winnipeg** Being a Surgical Assistant at LASIK MD (a partner of Vision Group) means helping the surgeon in the operating room. It means anticipating their actions and preparing their work tools. It means teaming up with them and the other caregivers to support the patient from the start to the end of their...

  • Surgical Assistant

    5 months ago


    Winnipeg, Canada LASIK MD Full time

    See if you are our next: **SURGICAL ASSISTANT (PART-TIME) | Winnipeg** Being a Surgical Assistant at LASIK MD (a partner of Vision Group) means helping the surgeon in the operating room. It means anticipating their actions and preparing their work tools. It means teaming up with them and the other caregivers to support the patient from the start to the end...


  • Winnipeg, Canada Intuitive Surgical Full time

    Company DescriptionAt Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team,...


  • Winnipeg, Canada University Medical Group - Department of Surgery Full time

    Grow your career with the University Medical Group, Department of Surgery. We are looking for highly motivated individuals you are passionate about making a difference in healthcare. We are currently hiring for our St. Boniface and HSC locations. **Position Overview** The incumbent is responsible for organization of the surgical practice including:...


  • Winnipeg, Canada University Medical Group - Department of Surgery Full time

    Grow your career with the University Medical Group, Department of Surgery. We are looking for highly motivated individuals you are passionate about making a difference in healthcare. We are currently hiring for our St. Boniface and HSC locations. **Position Overview** The incumbent is responsible for organization of the surgical practice including:...

  • Surgical Assistant

    5 months ago


    Winnipeg, Canada LASIK MD Full time

    See if you are our next: **SURGICAL ASSISTANT | Winnipeg (18-month contract)** Being a _Surgical Assistant_ at LASIK MD (a partner of Vision Group) means helping the surgeon in the operating room. It means anticipating their actions and preparing their work tools. It means teaming up with them and the other caregivers to support the patient from the start...


  • Winnipeg, Manitoba, Canada Southern Health-Santé Sud Full time

    The Surgical Scheduling Coordinator works under the supervision of the Director of Health Services, Client Services Manager or Designate in performing the scheduling of surgical slates via the Surgical Information Management System (SIMS). The incumbent is responsible for scheduling of surgical procedures, clerical, receptionist functions, communication...


  • Winnipeg, Manitoba, Canada Southern Health-Santé Sud Full time

    The Surgical Slate Coordinator plays a vital role in the Regional Surgical Program at Southern Health-Santé Sud. This position is responsible for scheduling surgical procedures via the Surgical Information Management System (SIMS), under the supervision of the Director of Health Services, Client Services Manager or Designate.The successful candidate will...


  • Winnipeg, Manitoba, Canada Southern Health-Santé Sud Full time

    The Surgical Scheduling Coordinator works under the supervision of the Director of Health Services, Client Services Manager or Designate in performing the scheduling of surgical slates via the Surgical Information Management System (SIMS). The activities include scheduling of surgical procedures, clerical, receptionist functions, communication...


  • Winnipeg, Canada GEM Clinic Full time

    **Position: Medical Administrative Assistant** **Hours: Monday to Friday, 40 hours/week, 8:00 AM - 4:30 PM, with possible occasional weekends and a weekly overtime rotation (evenings - late shift)** **Educational Requirements: University undergraduate degree in science preferred and/or a diploma in Medical Office Assistant and experience working in a...


  • Winnipeg, Canada University Medical Group - Department of Surgery Full time

    Grow your career with the University Medical Group, Department of Surgery. We are looking for highly motivated individuals you are passionate about making a difference in healthcare. **Key Responsibilities** - Schedule and manage virtual clinical appointments including new consults and follow-up appointments - Ensure all consults are entered into SWIM and...


  • Winnipeg, Canada ENT Surgical Consultants Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 to 50 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - or equivalent experience **Work setting**: - Health care institution, facility or clinic **Tasks**: - Determine and...


  • Winnipeg, Canada Shared Health Full time

    **Requisition ID**:370577 **Position Number**:20092826 **Posting End Date**:November 29, 2024 **City**:Winnipeg **Employer**: Shared Health **Site**:Shared Health - St. Boniface Hospital **Department / Unit**:Pathology **Job Stream**:Clinical **Union**:MAHCP **Anticipated Start Date - End Date**:01/02/2025** - **11/19/2025 **Reason for...


  • Winnipeg, Canada ENT Surgical Consultants Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 32 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 7 months to less than 1 year - or equivalent experience **Tasks**: - Greet people and direct them to contacts or service areas - Provide basic...


  • Winnipeg, Canada Heartland Fertility Clinic Full time

    **Full Job Description** **Position Title: Clinical Office Assistant (COA)** **Job Status: Full Time, Monday - Friday** **Reports to: Administrative Billing Manager and Clinic Business Operations Manager** **About Us**: At Heartland Fertility and Gynecology Clinic, we strive to provide support, knowledge, choices and treatment for our fertility patients,...


  • Winnipeg, Canada Men’s Health Clinic Manitoba Full time

    Answering telephone - Books appointments (e.g., referrals, and pre-existing patients) - EMR tasks (InputHealth EMR) - Electronic filing, scanning, and updating test results - Prep charts for daily clinics, and for special requests (e.g., prescription refills, abnormal test results, physician requests) - Book surgeries and outpatient procedures - Escort...