Medical Office Assistant

3 months ago


Winnipeg, Canada University Medical Group - Department of Surgery Full time

Grow your career with the University Medical Group, Department of Surgery. We are looking for highly motivated individuals you are passionate about making a difference in healthcare.

**Key Responsibilities**
- Schedule and manage virtual clinical appointments including new consults and follow-up appointments
- Ensure all consults are entered into SWIM and reviewed/triaged by the surgeon
- Virtual Clinic preparation - pull charts, print clinic list, call for test results, x-rays etc.
- Attend virtual clinics and ensure patients are registered/checked in for appointment - clinic reception and patient flow
- Prepare virtual clinic rooms - ensure rooms stocked and cleaned before and after each visit and at the end of a clinic
- Ensure all test results/letters available and in-patient file for surgeon’s review
- Ensure all patient demographics are up to date and most recent information is entered into EPR scheduling system
- Maintain virtual clinic schedule during clinics to ensure clinic runs efficiently and in a timely fashion - may require consultation and coordination with clinical nurse if applicable
- Book all required tests and additional appointments as requested by surgeon
- Tariff of clinical and surgical visits for submission to Surgical Billing Office
- Triaging of telephone calls and reception duties
- Transcribing, editing, copying & mailing of clinical dictations
- Maintains and updates, as required, office procedures, and filing systems including management of files for off-site storage (electronic and paper)

**Experience and Attributes**:

- Minimum one to two years directly related experience, preferably in a health care setting.
- Proficient with Microsoft Office Suite/EMR/EPR Scheduling Systems

**Education**:

- Successful completion of a recognized Medical Office or Medical Secretarial/Administrative Program

**Qualifications and Skills**:

- Strong organizational skills
- Excellent interpersonal and communication skills
- Mature and professional demeanor
- Ability to interact positively with various levels of internal and external staff
- Mathematical aptitude
- Ability to establish priorities and meet strict deadlines
- Ability to work as part of a team and independently with a high degree of initiative
- Ability to work under pressure
- Handle confidential material in accordance with PHIA regulations
- Transcription knowledge
- Excellent knowledge of English language, grammar, spelling and punctuation
- **Performs other related duties as assigned.

Pay: $22.10-$24.29 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Medical office: 1 year (required)

Work Location: In person



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