Administrative Assistant I

3 weeks ago

Toronto, Canada University Health Network Full time

JOB POSTING #916529

Position: Administrative Assistant I
Site: Toronto General Hospital
Department: Ambulatory Clinics of the Multi Organ Transplant Program
Reports to: Manager
Salary Range: $38,347 to $47,938 per annum
Hours: 35 Hours/Week - Day Shifts
Status: Permanent Full-time

Transforming lives and communities through excellence in care, discovery and learning...

The University Health Network (UHN), consisting of Princess Margaret Cancer Center, Toronto General Hospital, Toronto Western Hospital and Toronto Rehabilitation Institute, is a recognized leader in patient care, research and education.

Toronto General Hospital (TGH) is leading the way in cardiac care, organ transplants and the treatment of complex patient needs. Home to three of UHN's major program groupings Peter Munk Cardiac Centre, Transplant, and Surgery and Critical Care, our highly skilled teams and dedicated volunteers are committed to UHN's vision of achieving global impact.

Our internationally renowned Multi Organ Transplant Program serves Toronto, as well as Ontario, Canada and the international community. A talented team of physicians, surgeons, nurses and other allied health professionals makes UHN a leader in transplant worldwide. With specialists in clinical care, diagnosis, research and support services, our high standard of care rivals any other.

The Ambulatory Clinics of the Multi-Organ Transplant Program are designed to meet the follow-up health needs of organ transplant recipients. All patients transplanted at UHN have a designated Transplant Coordinator within the Ambulatory program who assists in managing their care along with the multidisciplinary health team. Each organ group has a specific time and weekday for clinic, with appointments scheduled through their coordinator.

As a member of the Ambulatory Transplant Clinic team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including: performing word processing/typing services for assigned personnel; providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats; performing routine budgetary support functions.

Qualifications:

- Completion of Grade XII or recognized equivalent
- Completion of a recognized Post Secondary Medical Office Administration program
- Two (2) years related office administration experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
- Experience working in a health care environment an asset
- Good verbal and written communication skills
- Good organizational and time management skills
- Good interpersonal and customer service skills
- Ability to produce high quality work in accordance with Hospital standards
- Ability to work well under pressure
- Ability to use good judgment in assessing difficult situations
- Knowledge of general office practices, procedures and standards
- Knowledge of medical terminology an asset
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Posting Date : March 30, 2023 Closing Date: April 13, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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