Administrative Assistant I

4 weeks ago

Toronto, Canada University Health Network Full time

**Job Posting #913013**

Position: Administrative Assistant I, DMOH-Blood Disorders Program

Site: Princess Margaret Cancer Centre

Department: Division of Medical Oncology and Hematology, Department of Medicine

Reports to: Principal Investigator, Blood Disorders Program

Status: Permanent, Full Time

**University Health Network **(UHN)** is looking for an experienced professional to fill the key role of Administrative Assistant I,** in the Division of Medical Oncology** and **Hematology, Department of Medicine department.**
- Transforming lives and communities through excellence in care, discovery and learning._

The** University Health Network,** where _“above all else the needs of patients come first”_, encompasses **Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN.** The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of _“Transforming lives and communities through excellence in care, discovery and learning”,_ the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN's five research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.

Working under the direction of the Principal Investigator, the Administrative Assistant I is responsible for administrative activities related to clinical research in the Blood Disorders Program, including but not limited to: organizing & scheduling appointments for tests, preparing clinic rooms, orders supplies, preparation of kits, preparation & submission of patient reimbursements; communicates effectively in person or by telephone with internal and external parties; assists study team with the collection of medical documents, cross-references and reconciles functional cost center, provides assistant with the maintenance & modification of electronic and paper information, filing/retrieval methods, systems and/or formats. Plans and facilitates meetings, including agenda and minute creation. Coordinates physician coverage of research duties, and schedule management.

**Qualifications**:

- At minimum, Community College Diploma in General or Medical Office or equivalent Administration
- Minimum 1-2 years of relevant experience;
- Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN/Department standards
- Moderate solving and decision making skills with ability to exercise initiative and good judgment
- Proven ability to conform to established standards
- Excellent written and verbal communication skills, excellent organization, prioritization skills, advanced computer skills
- Excellent interpersonal skills
- Ability to work under pressure with attention to detail
- Ability to perform multiple concurrent tasks
- Knowledge of clinical research and of human research regulations and guidelines of applicable legislative, UHN and/or departmental policies, an asset.
- Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand

**Posted Date: January 17, 2023 Closing Date: Until filled**

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted

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