Administrative Assistant I

4 weeks ago

Toronto, Canada University Health Network Full time

JOB POSTING #920534

Position: Administrative Assistant I, General

Site: Toronto General Hospital

Department: Ehlers Danlos Program

Reports to: Manager

Hours: 37.50 Hours/Week; Days

**Salary**: $21.07 to $26.34 per hour

Status: Temporary Full-Time (approx. 12 months)

Transforming lives and communities through excellence in care, discovery and learning...

The University Health Network (UHN), consisting of Princess Margaret Cancer Center, Toronto General Hospital, Toronto Western Hospital and Toronto Rehabilitation Institute, is a recognized leader in patient care, research and education.

Toronto General Hospital (TGH) is leading the way in cardiac care, organ transplants and the treatment of complex patient needs. Home to three of UHN's major program groupings Peter Munk Cardiac Centre, Transplant, and Surgery and Critical Care, our highly skilled teams and dedicated volunteers are committed to UHN's vision of achieving global impact.

As a member of the EDS Program team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including: performing word processing/typing services for assigned personnel; providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats; performing routine budgetary support functions; providing functional supervision to lower classified clerical position(s); ensuring the efficient operation of the Department; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

Qualifications:

- Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
- Two (2) years related secretarial experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Excellent verbal and written communication skills
- Ability to work well under pressure, multitask and use good judgment in assessing difficult situations
- Ability to maintain confidentiality
- Experience working in a Health Care environment, an asset
- Ability to produce high quality work in accordance with Hospital standards
- Ability to work well under pressure
- Ability to use good judgment in assessing difficult situations
- Strong knowledge of general office practices, procedures and standards
- Knowledge of medical terminology an asset

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

POSTED DATE: June 8, 2023 CLOSING DATE: June 22, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted. UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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