Accounts Payable-receivable Technician

2 weeks ago

Puslinch, Canada Ren's Pets Full time

**Position summary**:
The Accounts Payable-Receivable Technician reports to the Accounts Payable Supervisor (APS).
- AP:_ Responsible for the accurate and timely day-to-day processing, verifying, and reconciling invoices and statements. Communicates with vendor about discrepancies and payments. Effectively communicate with store, DC’s, internal departments, and supervisors about discrepancies and/or issues they come across.
- AR:_ Responsible for the accurate and timely processing, verifying, and reconciling invoice payments, sending out invoices, and monthly statements. Communicates with customers about payment. Effectively communicates any discrepancies and/or issues they come across

**Role and Responsibilities**:

- Continuously search for opportunities to strengthen internal controls, improve AP processes & reduce rework/manual work.
- Primary contact for assigned vendors, responding to and resolving conflicts.
- Conduct and support reconciliation of vendor statements and resolve discrepancies.
- Communicate with vendors and store managers to confirm details of difference reports.
- Ensures accuracy and completeness of accounting records.
- Communicate with APS if there are problems.
- Establish and maintain effective and cooperative working relationships with colleagues.
- Effective use of central inbox, responding to inquiries and distributing incoming correspondence, as required.
- Inputting invoices and comparing against PO, Profit Center, matching to packing slips etc.
- Review documentation received from stores for difference reports.
- Support any new A/P hire training.
- Provide audit support assigned by the APS.
- Maintain a strict privacy code when it comes to the company’s financial reports. Adhere to any confidentiality rules set by the company.
- Process accounts and incoming payments in compliance with financial policies and procedures
- Maintain communication with both the Director of Sales and third party logistics
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
- Prepare invoices and send to the client in a timely manner
- Creating credits for incorrect pricing, damaged product and sending to clients in a timely manner
- Investigating client concerns and updating them on order status
- Maintaining client data and updating contact information
- Order entry for back ordered product and follow up with replenishment for ETA
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Verify discrepancies by and resolve clients’ billing issues
- Facilitate payment of invoices due by sending bill reminders, monthly statements and contacting clients
- Generate financial statements and reports detailing accounts receivable status
- And other duties as may be assigned from time to time by the APS or the Financial Controller.

**Qualifications and Education Requirements**:

- 1-2 experience in an accounts payable/receivable role.
- Ability to maintain a high degree of accuracy while processing large volumes of information.
- Solid understanding of basic accounting principles, fair credit practices and collection regulations
- Well organized, team player with a good work ethic and interpersonal skills.
- Proven ability to calculate, post and manage accounting figures and financial records
- Problem identification and solving capabilities.
- Organization, attention to detail, ability to multi-task and meeting deadlines is required.
- Proficiency in Microsoft Excel and Outlook.
- Willingness to improve knowledge.
- Can work well independently and as part of a team.
- Customer service orientation and negotiation skills
- Ability to work in a changing environment.
- Experience with Microsoft NAV is an asset.

**Preferred Skills**:

- Excellent communication skills, both verbal and written.
- Able to prioritize multiple demands.
- College/University degree in Accounting, Finance or Business Administration.
- NAV experience.

**Additional Notes**:

- This role time per week is split 50% AP and 50% AR.

**Benefits**:

- Extended health care
- On-site parking
- Store discount
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: Hybrid remote in Puslinch, ON N0B 2J0

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