Office Administrator

5 months ago

Puslinch, Canada TCA Technologies Inc. Full time

**ABOUT TCA TECHNOLOGIES INC**

Based just south of Guelph, Ontario, TCA Technologies Inc is a small and innovative engineering and manufacturing company that has been in business for over 25 years. Catering to some of the world’s most successful manufacturers, TCA Technologies Inc has become a leader in custom designing and manufacturing exceptional industrial automation solutions for industries such as automotive, energy, health sciences, electronic and consumer products. At TCA we specialize in taking complex, innovative projects and developing them into robust, cost-efficient and highly dependable solutions.

The success of our company is our people. We are a team of 60 highly skilled and creative thinkers that work beyond the industrial norm to conceptualize and deliver exceptional solutions. Our distinct vision, strong company values, positive culture, exceptional work environment, commitment to excellence, and customer focus set us apart.

We are presently seeking an **Office Administrator (Part-Time)** to join our remarkable team.

This part-time position resides on-site two days a week, specifically on Fridays, with flexibility for the other day.

**Position Overview**

Drawing on your knowledge and experience with a broad range of administrative tasks, we are looking for a dedicated Office Administrator to join our team. In this role, you will play a pivotal part in maintaining the smooth functioning of our office, handling diverse responsibilities to ensure operational efficiency and support a positive working environment.

**Responsibilities**
- Process customer invoicing including milestones, parts orders, T&M billing
- Process vendor invoices
- Monitor monthly contractor actual hours against invoices from vendor to ensure hours are accounted for in the internal time clock
- Follow up on any past due customer payments
- Assist with arranging flight, hotel, car rental and airport shuttle as needed for employee travel needs
- Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient
- Greet and assist visitors to the office
- Answer incoming company telephone calls as needed
- Responsible for accounting department filing

**Qualifications**:

- Experience in Administration and Accounting environment
- Ability to interpret sales proposals, budgets and customer purchase orders
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel), Business Vision or other accounting package systems
- Excellent oral and written communication skills
- Attention to detail is a must
- Ability to communicate with customers and vendors in a timely and professional manner
- Ability to work cooperatively and effectively within a multi-discipline environment
- Ability to independently complete all specific responsibilities
- Excellent time management skills and ability to multi-task and prioritize work
- Strong organizational, planning and problem-solving skills

**Job Type**: Part-time

Expected hours: 16 per week

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

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