Procurement Specialist

7 months ago

Ottawa, Canada Hillel Lodge Long Term Care Home Full time

**ABOUT THE ROLE**

As the Procurement Specialist focusing on Process Development, you'll play a pivotal role in shaping and optimizing our procurement workflows. Your primary responsibility will be to design, build, and document procurement processes, ensuring alignment with organizational objectives and compliance standards. Collaborating with stakeholders, you'll gather requirements, design workflows, and create comprehensive documentation to guide procurement activities. While familiarity with Dynamics 365 Business Central is advantageous, the main focus of this role is on process development and documentation.

**WHAT WE CAN OFFER YOU**
- A supportive, collaborative, and welcoming team environment
- Opportunities for career growth, comprehensive training, and professional development
- Employee & Family Assistance Program
- Health & dental benefits
- Company matching RRSP
- Free on-site parking
- Paid orientation
- Casual dress

**KEY RESPONSIBILITIES**
- Collaborate with stakeholders to understand and align procurement requirements and objectives.
- Design and develop efficient, compliant procurement processes.
- Build workflows within Dynamics 365 Business Central to support procurement activities.
- Create detailed documentation of procurement processes, including SOPs and user manuals.
- Conduct training sessions for stakeholders to ensure adoption of new procurement processes.
- Continuously evaluate and improve procurement processes based on feedback and best practices.
- Perform quality assurance reviews on contracts, including terms and conditions.
- Conduct bid evaluations using best practice methodologies.
- Coordinate and track information using MS Office suite tools.
- Analyze business requirements and recommend improvements.
- Plan, coordinate, prepare, and control procurement documentation.
- Monitor contract implementation against established goals and objectives.
- Develop and implement procurement controls and reporting procedures.
- Provide support and guidance to stakeholders on procurement processes and Dynamics 365.
- Collaborate with IT and ERP vendors to address technical issues and implement enhancements.
- Ensure proper documentation and accessibility of procurement processes.
- Stay informed about updates in Dynamics 365 Business Central impacting procurement processes.
- Actively participate in quality improvement initiatives.

**QUALIFICATIONS**
- Bachelor's degree in Business Administration, Supply Chain Management, or related field.
- Minimum of 5 years of procurement, supply chain management, or process development experience.
- Strong understanding of procurement principles, practices, and compliance requirements.
- Advanced knowledge of inventory management.
- Experience in designing and documenting procurement processes, preferably in healthcare or similar industries.
- Familiarity with ERP systems, preferably Dynamics 365 Business Central, is beneficial.
- Excellent communication, negotiation, and interpersonal skills.
- Detail-oriented with strong analytical and problem-solving skills.
- Proficiency in MS Office suite: Excel, Word, Outlook, and PowerPoint.
- Ability to work independently and manage multiple priorities.
- Commitment to continuous learning and professional development.

**ABOUT THE LODGE**

Hillel Lodge is a welcoming and vibrant Jewish long-term care home located in the heart of Ottawa. Our team of compassionate professionals is committed to providing exceptional person-centered care. With a current complement of 121 beds and housed within a thriving 13-acre Jewish Community Campus, we offer a wide range of programming and events to meet the diverse needs of our residents, their families, and the larger community that we serve.

**DEI&A**

Where notified in advance, Hillel Lodge will accommodate the needs of job applicants throughout its recruitment and selection processes in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. More information about our Accessibility Policy can be found on our website.

**ARTIFICIAL INTELLIGENCE (AI) IN HIRING**

**APPLICATION INSTRUCTIONS**

**Job Types**: Full-time, Permanent

Pay: $46,782.00-$70,173.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

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