Procurement Specialist

6 days ago

Ottawa, Canada Adecco Canada Full time
Adecco is currently recruiting for a Procurement Specialist for a 1-year on-site contract opportunity with possibility of extension. This contract opportunity is based in National Capital Region. The successful candidate must hold a valid Secret Security Clearance .
Procurement Specialist will have the following responsibilities:
  • Collaborate in the development of procurement strategies, including planning for resources, budgets, and timelines.
  • Follow up with vendors to ensure timely delivery of goods and services in accordance with contractual agreements.
  • Communicate and respond to inquiries from clients, bases, and stakeholders, including Public Works and Government Services Canada, Department of National Defence (DND), and Director Quality Assurance (DQA).
  • Oversee inventory levels, manage materiel ordering, and approve release of stocked items; ensure materials are available when needed.
  • Manage supply-related documents within the Defense Resource Management Information System (DRMIS) and Record Document Information Management System (RDIMS).
  • Prepare and process requisitions for materials, purchase lists, and procurement requirements for presentation to the Technical Authority (TA) and Procurement Officer.
  • Plan and oversee the movement of materials between client's depots, ensuring timely provisioning and distribution of supplies.
  • Track material usage, adjust supply plans, and address controlled material demands via DRMIS transactions, such as Release Purchase Orders.
  • Ensure Dues-in are set up in the Materiel Management System to facilitate timely receipt and availability of materials at depots or designated locations.
  • Review and approve priority demands from customers across the Canadian Armed Forces (CAF), ensuring materials are available for urgent requirements.
  • Oversee stock movements within bases and depots, verifying that stock levels are managed and controlled effectively.
  • Work with the Technical Authority to verify and modify materiel cataloguing data in the Canadian Government Cataloguing System (CGCS), ensuring accuracy and alignment with current models and supply management practices.
  • Respond to queries from CAF regarding material availability, supply status, and order progress within DRMIS.
  • Monitor supply activities and report on maintenance, repair, overhaul, and Equipment Management Team (EMT) activities to ensure continuous material readiness.
  • Conduct an annual review of repair data, collaborating with the TA to assess materials for distribution, disposal, and repair, and provide recommendations based on forecasted needs.
  • Plan and coordinate procurement activities, including financial estimates, contracting options, and preparation for project procurement management.
  • Provide regular updates and briefings on procurement progress, concerns, and challenges, including contract management.
  • Prepare and control procurement documentation, including procurement plans, statements of work, and process-related materials based on the chosen method.
  • Prepare draft selection methodologies, evaluation criteria, and schedules for procurement processes.
  • Develop and analyze bid evaluations, ensuring prioritization of deliverables and alignment with procurement requirements.
  • Monitor contract performance against goals and milestones, providing regular progress reports and identifying potential issues.
  • Proactively identify procurement-related problems and recommend solutions to management and stakeholders.
  • Ensure management receives up-to-date procurement information, including contract status, risks, and issues.
  • Develop and implement control measures for procurement processes and manage changes to ensure compliance and efficiency.
  • Monitor system contract delivery and service continuity, ensuring adherence to established reporting procedures.
  • Lead or participate in procurement negotiations and develop process maps for procurement or business processes.
  • Develop comprehensive procurement strategies, engaging with industry and ensuring compliance with legislative and organizational requirements.
  • Produce evaluation reports and procurement recommendations, providing clear, actionable insights for internal stakeholders and decision-makers.
Procurement Specialist must meet the following mandatory requirements:
  • Must have a bachelor's degree or college diploma in Business Administration or related;
  • Must have a minimum of thirty-six (36) months of combined experience, within the last ninety-six (96) months, in a minimum of four (4) of the following seven (7) material management activities related to goods: Material requirement planning, preparing inventory reports, Inventory management, Supply chain management, maintaining stock levels, monitoring annual historical stock usage trends, Stock Transfers;
  • Must have a minimum of twenty-four (24) months of experience, within the last sixty (60) months, in the management of materiel inventory using an Enterprise Resource Management (ERP) system (e.g. SAP, DRMIS);
  • Must have a minimum of twenty-four (24) months of combined experience specifically using an ERP system to perform the following material management transactions / actions: Review and Release of Purchase Requisitions, Review and Release of Purchase Orders, Review of Stock Levels, Tracing material demand back to source in supply system, Stock transfer order generation;
  • Must have a valid active Secret Clearance;
If you are interested in applying to our Procurement Specialist , please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

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