Research Contracts Administrator

2 weeks ago

Halifax, Canada Dalhousie - Office of Research Services Full time

**Position Title**: Research Contracts Administrator
**Department/Unit**: Research Services
**Location**: Halifax, Nova Scotia, Canada
**Posting Number**: S27-23
**Employee Group**: DPMG
**Position Type**: Regular, On-Going
**Employment Type**: Full Time
**Full-time Equivalency (FTE)**: 1.0
**Salary**: $55,034 - $73,625 per annum
**Classification**:ADM-05

**Provisional Statement**:

- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
Dalhousie Office of Research Services (ORS) administers more than $214M annually in research funding. The Research Contracts Administrator is responsible for facilitating research contracts, grant agreements, amendments and contribution agreements from the Grants and Contracts unit at the Office of Research Services.

**Key Responsibilities**
- Reviews non-legal terms of grant agreements, amendments, contribution agreements and contracts prior to sending through to ORS Legal.
- Gathers necessary supporting documents for files not reviewed at the pre-award stage, e.g., Investigator Checklist, funding guidelines, budget, scope of work, PI eligibility, etc.
- In consultation with the ORS Legal Advisor, reviews collaborative research agreements between researchers, funding agencies and collaborating institutions, including tracking progress and trouble-shooting agreements and amendments in progress.
- Working with the Manager, Grants and Contracts, helps with the tracking and reporting on research projects and their results. Notifies researchers of reporting requirements, reviews reports and advises the Manager of any issues or outstanding documentation.
- Provides financial administration support for funding opportunities where budgeting is either large-scale or complex. Keeps current on granting agency financial guidelines, in particular the Tri-Agency Guide on Financial Administration, as well as Dalhousie University policies and procedures.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie's vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Undergraduate degree required in a related field, plus approximately five years' related experience, in a research or contract administration or related environment (or equivalent combination of training and experience).
- Excellent judgment, strong organizational, time management and problem-solving skills.
- Tact, sensitivity and diplomacy, and well-developed interpersonal skills are essential for dealing with researchers and various stakeholders.

**Assets**
- Financial management and/or reporting experience.
- Knowledge of the research funding environment including funding programs, research funding agencies and practices, and functions related to research and research administration.

**Job Competencies**
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**:

- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._
**Application Consideration**

**Diversity Statement**:
Posting Detail Information

**Number of Vacancies** 1
**Open Date **01/30/2023
**Close Date **02/20/2023
**Open Until Filled** No

**Documents Needed to Apply**

**Required Documents**
- Résumé / Curriculum Vitae (CV)

**Optional Documents**
- Cover Letter

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