Administrative Assistant
3 weeks ago
**Classification & Regular Hours**:
Hours per Week: 35
Salary Grade: Level N
**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
**About Us**:
- The mission of the Department of Medicine at the Schulich School of Medicine & Dentistry is to clarify the Department’s purpose and acts as the benchmark against which we judge our actions and decisions:
- To our patients, we use our expertise to provide the best possible care;
- To our community, we are responsive to their needs including safe and timely treatment and prevention; and facilitating the development of a healthy community;
- To ourselves, we are a faculty that is never satisfied with the status quo; dedicated to continually improving patient care, creating innovative learning opportunities for all learners and advancing knowledge through research excellence;
- To fully support the career development and success of faculty, staff, and students; and
- To efficiently and effectively manage funding and payments of $88 million/year, ensuring proper audit and generally accepted accounting principles are strictly followed.
**Responsibilities**:
The Administrative Assistant will be responsible for supporting many of the administrative and communication processes within the Department of Medicine. The role will support the Associate Director - Administration & Finance, the Department Chair and other Department faculty leaders in special projects as required. The Administrative Assistant will facilitate the development of communications content by obtaining, compiling, and formatting materials, in accordance with Western and Schulich branding and communications guidelines.
**Qualifications**:
**Education**:
- 3 Year University Bachelor’s Degree
**Experience**:
- 3 years’ administrative experience providing customer service and support to a senior leader in a business office setting
- Experience working with complex academic data preferably in a University or Hospital environment
- Experience crafting communication materials
Knowledge, Skills & Abilities:
- Ability to work independently, bring sound judgment and analysis to difficult situations and provide excellent customer service
- Familiarity with scientific terminology, library citation standards, and data management
- Demonstrated ability to ensure data entry, integrity and reporting
- Ability to convey ideas and concepts into understandable and comprehensive instruction
- Excellent verbal and written communication skills and confidence dealing with all levels of an organization
- Sensitivity to confidential information, and acts with tact and diplomacy
- Demonstrated analytical ability with a working knowledge of accounting principles
- Ability to work independently and with a considerable degree of initiative and achieve results
- Demonstrated ability to research/investigate issues and resolve problems
- Strong attention to detail and proofreading abilities
- Ability to work in a fluid and challenging work environment with changing deadlines
- Flexibility to travel to all hospital sites and attend meetings outside of regular business hours (such as 7 AM or 6 PM) as required
**Union Statement**:
**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
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