Vendor Management Associate

5 months ago

Vaughan, Canada GFL Environmental Inc. Full time

**Key Responsibilities**:
**VENDOR CREATIONS/CHANGES**
- Responsible for liaising with the Business Units, the Vendors and Procurement Team to ensure that the requests submitted are complete, accurate and approved.
- Supporting requests for both US & Canada Vendor accounts
- Reviewing vendor attributes, including legal entity, Vendor Classification, Payment Terms, Taxonomy and spend in coordination with Procurement.
- Coordinate the set-up of employee vendor ID’s for the company’s expense reimbursement programs.
- Periodic maintenance of the integrity of data: to validate completeness, data is current; inactivate vendors with inactivity within last 18 months
- Follow up on inquiries and matters related to vendor set ups - terms, class, payment method, address, or banking information
- Support Accounts Payable with any vendor related issues
- Follow all set policies and controls related to the setup of third-party vendors.

**EFT/ACH PAYMENT CONFIGURATION**
- Responsible for setting up all new requests from vendors to be paid by EFT (electronic funds transfer - CAD) or ACH (Automated Clearing House - USD)
- Manual validation and verification of all Bank account data with the vendor prior to the change in the database
- Report any fraudulent attempts to change banking from any GFL vendor accounts
- Follow up on inquiries and matters related to vendor creations - payment method, banking information
- Support Accounts Payable with any Vendor related issues on payment via EFT or ACH
- Follow all set policies and controls related to the set-up of third-party vendors.

**OTHER ACTIVITIES**
- Review incoming duplicate, merge and inactivation requests.
- Assisting with data review of other Vendor Management projects as needed.
- Researches and presents recommendations/solutions on vendor management opportunities.
- Remains knowledgeable on the function, ability, and scope of the Vendor accounts integration program and provides recommendations for improvements.
- Partners with Accounts Payable, Treasury, Procurement, Project Managers and other internal departments through formal and informal networking.
- Provides UAT support for upgrades, implementations and system changes.
- Provides assistance to other team members on projects or during vacations.
- Perform other duties as assigned.
- Strong focus on internal compliance and control protocols
- Assign appropriate tax profiles in the financial system based on vendor’s legal structure and offerings

**Knowledge, Skills, Abilities and Competencies**:

- University or post-secondary education with a concentration in Business Administration, Economics, Finance or Procurement
- 3-4 years in any of the following roles: Accounts Payable, Vendor management or Procurement
- Bilingual (French/English) - reading, writing and speaking is considered an asset
- Able to work well under pressure, to pivot across multiple priorities and multi-task in a fast-paced work environment, meeting set deadlines with multiple interruptions
- Detail oriented/excellent quality assurance control/skills
- Consistent follow-up skills on data that is incomplete, inaccurate or inconsistent
- Strong analytical skills - collecting and analyzing complex data, valuating information and systems, and drawing logical conclusions independently
- Demonstrated ability to take initiative and work independently, as well as part of a team
- Excellent written and verbal communication skills
- Prior experience using Workday is considered an asset
- Strong customer service and customer satisfaction experience
- Broad based experience in Vendor Management, Accounts Payable, Finance & Accounting and major Financial ERP systems
- Maintain a high level of accuracy and detail oriented
- Ability to show versatility and resourcefulness when problem solving
- Exceptional conflict resolution, negotiation, and objection handling skills
- Work with your peers to ensure that key stakeholders receive consistent messages
- Ability to build rapport and communicate appropriately and effectively with clients and peers at all levels of the organization
- Strong morals and ethics, along with a commitment to staff privacy
- Help develop a best-in-class GFL’s Vendor Support center by maintaining & upholding all company policies and departmental procedures, as well and demonstrating a level of professionalism and communication consistent with the expectation of this position
- We thank you for your interest. Only those selected for an interview will be contacted. _
- GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. _

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