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Careers and Wil Advisor, Undergraduate Science

4 months ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Undergraduate Science Centre** in the **Faculty of Science** is currently seeking 2 Full-time Regular **Careers and WIL Advisors**.

The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic direction integrates current and emerging strengths with areas targeted for future growth and investment. Our strategic priorities, goals, and values guide our mission to advance research, scholarship, and innovation, create authentic learning experiences, and inspire careers of the future. We fuel transformational change, and build a strong community through teaching, learning, research, scholarship, and collaborative partnerships. We do this work to generate curiosity-drive discovery and contribute solutions to society's grand challenges. For more information, visit science.ucalgary.ca.

We thrive in the dynamic context of the University of Calgary, one of Canada's most youthful and innovative universities. We are a bold and ambitious research university, grounded in innovative learning and teaching, fully engaged in Calgary's entrepreneurial spirit.

Reporting to the Senior Specialist, Work Integrated Learning (WIL) and Careers, the Careers and WIL Advisor works 35 hours per week and is a part of the Alberta Union of Provincial Employees (AUPE). The incumbent must be able to represent the Faculty of Science Careers, Co-op, and Internship Programs by providing coaching and advice to students, faculty, and employers. The Career and WIL Advisor performs highly complex functions that require a high level of concentration and can result in a high impact of error. In dealing with complex issues, the incumbent is expected to demonstrate strong communication, team and customer service skills, and to be resourceful, innovative and creative in problem solving. This position works in an environment that demands efficient time management, experiences a high volume of work with strict deadlines, and requires strict adherence to confidentiality.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Support graduate and undergraduate students and all employers participating in work integrated learning experiences in the Faculty of Science.
- Supports graduate and undergraduate Faculty of Science students from the inquiry stage to job securing process of the WIL programs.
- Collaborating with the Specialist, WIL Programs and Student Engagement to market and promote the Science Co-op Program to prospective students through orientations, intake interviews, information sessions, career fairs, classroom visits.
- Assesses students academic background to ensure they meet program requirements and/or prerequisites.
- Participate in Career events and WIL working groups, including participating in program promotion during Open House and other events.
- Tracks and reviews work term and other requirements, provides follow-up with students and escalates any work term issues to the Specialist, WIL Programs and Student Engagement
- Provides advising to all Science students regarding job search strategies, resume and cover letter review,interview support and general career advising.
- Assists with the facilitation of pre-employment workshops, including the development of materials and alternate delivery methods, as necessary. Support the recruitment and builds relationships with potential employers for WIL opportunities.
- Develops profiles of degrees, student skills, knowledge, and capabilities for the purpose of employer information
- Develop positive relationships with external stakeholders including public, private, and non-profit, specifically networking and relationship management with industry HR professionals and hiring managers.
- Advise supervisors and HR representatives on the development of job descriptions with suitable opportunities, and in developing selection criteria appropriate to the jobs.
- Advise employers and students of funding opportunities.
- Working with the Administrative Coordinators and Specialist, WIL Programs and Student Engagement, processes admissions to the WIL programs, including communication of admission decisions, creation of work permit letters and follow up, as required.
- Review, approve, and monitor job postings for their suitability for work term placements.
- Authorize independently found positions for participation in the various programs.
- Maintains accurate and student current records (Elevate (Orbis), PeopleSoft)
- Maintain accurate statistics on students and placements; updates external databases as required.
- Updates and maintains Science Careers website and other system such as D2L, Elevate and PeopleSoft, as required.
- Works collaboratively with the Specialist, WIL Programs and Student Engagement to develop timelines and schedules for program processes such as workshops, information sessions, meetings, events, etc.
- Build awareness of WIL programs available to