Office Assistant
2 months ago
**Job Summary**:
**Responsibilities**
**Administrative Support**:
- Assist in general office tasks, including filing, data entry, and document preparation.
- Coordinate appointments, scheduling and meetings for team members.
**Office Support**:
- Maintain a well-organized and welcoming office environment.
- Monitor and replenish office supplies, ensuring all equipment is in working order.
- Collaborate with different departments to streamline office processes and enhance productivity.
**Communication**:
- Serve as a liaison between departments, clients, and external partners.
- Effectively communicate messages, requests, and updates to team members.
- Draft and proofread internal and external communications.
**Record Keeping**:
- Maintain accurate records, including employee information, office expenses, and documentation.
- Prepare and organize documents for meetings, presentations, and reports.
**Customer Service**:
- Provide excellent customer service to visitors, clients, and colleagues.
- Handle inquiries and direct individuals to the appropriate personnel as needed.
**Skills and Qualifications**
**Organizational Skills**:
- Strong multitasking abilities with an emphasis on task prioritization.
- Attention to detail in maintaining organized records and documents.
**Communication Skills**:
- Excellent written and verbal communication skills.
- Professional and friendly demeanor in all interactions.
**Tech Proficiency**:
- Proficient in office software (Microsoft Office, Google Workspace. Bonus; Basecamp, Trello, QuickBooks).
- Basic knowledge of office equipment and technology.
**Adaptability**:
- Ability to adapt to changing priorities and work well under pressure.
- Flexibility to handle a variety of administrative tasks.
**Team Collaboration**:
- Strong team player with a willingness to assist colleagues and contribute to team goals.
- Positive attitude and effective interpersonal skills.
**Dependability**:
- Reliable attendance and commitment to meeting responsibilities on time.
- Maintain confidentiality and handle sensitive information discreetly.
**Potential for Advancement**
**Job Types**: Full-time, Permanent
**Salary**: From $23.00 per hour
Expected hours: 40 per week
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
Work Location: In person
Expected start date: 2024-04-08
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