Medical Office Manager

1 month ago


Mississauga, Canada Queensway Obstetrics and Gynecology Full time

We are looking for an energetic full time office manager to work with a group of specialist physicians in a busy Mississauga office.

**Requirements**:

- Proficiency with electronic medical records (EMR)
- Experience with OHIP Billing
- Completion of college-accredited medical secretary program or equivalent experience
- College Diploma or University Degree
- Proficiency with Quickbooks
- Ability to work effectively in a fast-paced, ever-changing office environment
- Strong leadership abilities
- Strong initiative and problem-solving skills

**Responsibilities include**:
**1. Senior medical office administration**:

- Oversee general office administration
- OHIP/Third party billings
- Support front administrative staff, nurses and physicians as neeed
- Resolve patient complaints
- Liaison with hospital administration

**2. General Office Coordination**:

- Direct work within a busy OB/Gyne practice (9 physicians)
- Coordinate office schedules and daily room allocation
- Order/purchase office supplies
- Ensure compliance with professional and regulatory standards
- Oversee IT support, communication with EMR provider

**3. Managerial**
- Report directly to managing partner
- Provide leadership to office administrators
- Lead daily morning huddles
- Delegate administrative tasks as needed
- Resolve conflicts amongst staff
- Manager may participate in training, supervision, evaluation, and hiring of staff.
- Oversee payroll (using online software), track vacation requests, sick leave, etc.
- Communicate with accounting professionals
- Maintain books (using Quickbooks online)
- Enforce existing policies and procedures
- Update stale-dated and prepare new policies and procedures as required
- Manage operational issues with respect to lease and office space
- Coordinate external services (cleaners, painters, building trades, etc.)
- Interact with drug representatives.

**4*. **Other opportunities and projects as they arise*

**Job Type**: Permanent

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Are you proficient using MS OFFICE?
- Have you ever used any Electronic Medical Records? If yes, please specify which.
- Have you ever used EPIC? If yes, please elaborate:

- Have you ever used Quickbooks or Quickbooks online? If yes, please elaborate:

- Have you ever tracked hours or run payroll? If yes, please elaborate:

- Have you ever completed OHIP Billings? If yes, please elaborate:

- Have you ever overseen surgical bookings? If yes, please elaborate:

- Please List all Languages spoken:

- Specifically, why are you interested in this position?

Ability to Commute:

- Mississauga, ON (required)

Work Location: In person



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