Medical Office Manager
3 weeks ago
We are looking for an energetic full time office manager to work with a group of specialist physicians in a busy Mississauga office.
**Requirements**:
- Proficiency with electronic medical records (EMR)
- Experience with OHIP Billing
- Completion of college-accredited medical secretary program or equivalent experience
- College Diploma or University Degree
- Proficiency with Quickbooks
- Ability to work effectively in a fast-paced, ever-changing office environment
- Strong leadership abilities
- Strong initiative and problem-solving skills
**Responsibilities include**:
**1. Senior medical office administration**:
- Oversee general office administration
- OHIP/Third party billings
- Support front administrative staff, nurses and physicians as neeed
- Resolve patient complaints
- Liaison with hospital administration
**2. General Office Coordination**:
- Direct work within a busy OB/Gyne practice (9 physicians)
- Coordinate office schedules and daily room allocation
- Order/purchase office supplies
- Ensure compliance with professional and regulatory standards
- Oversee IT support, communication with EMR provider
**3. Managerial**
- Report directly to managing partner
- Provide leadership to office administrators
- Lead daily morning huddles
- Delegate administrative tasks as needed
- Resolve conflicts amongst staff
- Manager may participate in training, supervision, evaluation, and hiring of staff.
- Oversee payroll (using online software), track vacation requests, sick leave, etc.
- Communicate with accounting professionals
- Maintain books (using Quickbooks online)
- Enforce existing policies and procedures
- Update stale-dated and prepare new policies and procedures as required
- Manage operational issues with respect to lease and office space
- Coordinate external services (cleaners, painters, building trades, etc.)
- Interact with drug representatives.
**4*. **Other opportunities and projects as they arise*
**Job Type**: Permanent
**Benefits**:
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
Expected start date: 2023-09-05
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