Student Affairs Coordinator
2 weeks ago
Please refer to the
job aid for instructions on how to apply.
Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies processes and approves documents related to admissions, registration, graduation and submission of grades. Coordinates activities related to admissions, examinations, registration and graduation. Advises students and resolves problems in relation to their file. Produces and coordinates distribution of documents.
Major Duties and Responsibilities:
(i) Receives and provides detailed information and explanations to students. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration session files. Ensures follow-up. Completes and approves forms concerning course or program changes, interdepartmental or inter-university registration, and residency and internship programs.
(ii) Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits and probationary status. Prepares and verifies files. Coordinates and schedules student interviews.
(vi) Controls enrolment in courses. Compiles information, verifies and updates timetables and calendar entries. Coordinates submission to central scheduling system and acts as a contact person for the unit. Maintains a current file of courses, calendars, programs, students and graduates. Coordinates administrative processes relating to doctoral comprehensive and oral defence examinations and the submission of theses and dissertations.
(viii) Obtains and compiles grades. Completes and verifies lists of examination results. Selects and adapts the calculation formula according to the grading system given by the professor. Coordinates submission of grades and requests for grade revisions as well as deferred exams. Verifies and corrects transcripts. Identifies and verifies files of graduating students. Prepares for and attends evaluation meetings and follows up as required.
(xiii) Produces and signs correspondence and instructions related to the duties of the position. Types various documents. Compiles information, updates, formats and edits, for grammar and accuracy, unit publications related to student affairs. Coordinates publication of materials in consultation with appropriate resource persons including maintaining and updating Web pages.
(xvi) Maintains up-to-date knowledge of current policies, procedures and regulations.
(xix) The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Proven ability to prioritize and meet weekly and monthly deadlines. Demonstrated ability to transmit and receive information accurately. Experience working in a PC environment using word processing, database and strong knowledge of Excel. Ability to use Outlook, Minerva and Banner SIS. Knowledge of basic accounting principles. Proven ability to work autonomously and as part of a team. Demonstrated ability to take initiative. Proven organizational skills with ability to multi-task and prioritize. Attention to detail. Must be client-focused and service-oriented with a proven ability to listen and assist clients, students and staff (at all levels) with problems. English, spoken and written; French spoken and read.
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.
LI-HYBRID
- Minimum Education and Experience:
- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Hourly Salary:
(MUNACA Level F) $28.56 - $35.40
- Hours per Week:
- 33.75 (Full time)
Supervisor:
Student Affairs Officer
Position End Date (If applicable):
Deadline to Apply:
- 2023-06-07
- ._
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