Student Affairs Coordinator

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

This is a temporary, one-year leave replacement position, based in the Department of Chemical Engineering.

Position Summary:
Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and submission of grades. Coordinates activities related to admissions, examinations, registration and graduation. Advises students and resolves problems in relation to their file. Produces and coordinates distribution of documents.

Major Duties and Responsibilities:

- Receives and provides detailed information and explanations to students. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration session files. Ensures follow-up. Completes and approves forms concerning course or program changes, interdepartmental or inter-university registration, and residency and internship programs.
- Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits and probationary status. Prepares and verifies files. Coordinates and schedules student interviews.
- Liaises with students, teaching staff, departments, faculties, services, high schools, CEGEPS, training centres, and university and governmental authorities. Provides explanations related to academic regulations, student records, programs and calendars.
- Controls enrolment in courses. Compiles information, verifies and updates timetables and calendar entries. Coordinates submission to central scheduling system and acts as a contact person for the unit. Maintains a current file of courses, calendars, programs, students and graduates. Coordinates administrative processes relating to doctoral comprehensive and oral defence examinations and the submission of theses and dissertations.
- Identifies and verifies files of graduating students. Prepares forms requesting diplomas and lists of graduating students. Prepares documents for convocation, attends and assists with this event.
- Maintains filing system and prepares material for archiving. Performs data entry and updating of student files. Resolves related problems.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Experience in student affairs and working closely with students and academics required. Demonstrated organizational skills and ability to multi-task. Ability to prioritize, meet strict deadlines and to work under pressure. Must be service-oriented and able to transmit and receive information accurately. Excellent written communication and interpersonal skills. Demonstrated ability to work in a PC environment using Windows, word-processing, databases, spreadsheets, Banner, Minerva (SIS). Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
- Minimum Education and Experience:

- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:



(MUNACA Level F) $28.56 - $35.40
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Administrative Officer
Position End Date (If applicable):

2024-05-31
- Deadline to Apply:

- 2023-02-20
- ._

  • Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and...

  • Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes, and approves documents related to admissions, registration, graduation and...

  • Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty/Unit: School of Continuing Studies, Client Services Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves...

  • Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Earth Systems Administrative Unit (AOS, EPS, Geography) Position summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents...

  • Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and...

  • Administrative Student Affairs Coordinator

    5 days ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Administrative Student Affairs Coordinator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    7 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Position Summary: - Under the direction of the Graduate Studies Officer, the Administrative Student Affairs Coordinator provides administrative and student affairs support related to the Faculty’s Graduate and Postgraduate Teaching Programs. Participates in ensuring the smooth functioning of...

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, in the Faculty of Arts, Administrative Service Centre (ASC) provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as...

  • Student Affairs Administrator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This is a permanent position in the Trottier Institute for Sustainability in Engineering and Design in the Faculty of Engineering. About Trottier Institute for Sustainability in Engineering and Design (TISED) Established in 2012 through a gift from the Trottier Family Foundation, the Trottier...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Department of Biology, Faculty of Science Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for...

  • Administrative Student Affairs Coordinator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as...

  • Black Affairs Student Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Student Affairs Administrator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. JOB PROFILE SUMMARY: Provide the integration of McGill's values, standards, and goals with respect to student life and learning into University policies, operations and procedures. Ease students’ integration into University life, support students’ learning and guide them towards a rewarding...