Administrative and Student Affairs Coordinator

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties and Responsibilities:

- Acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues.
- Participates in ensuring the smooth functioning of the unit. Collects and presents factual information relating to area of responsibility, and recommends procedural changes to improve the effective functioning of the unit. Collaborates with supervisor and other staff in establishing work priorities. Follows-up and ensures appropriate implementation of decisions made by supervisor.
- Receives and provides detailed information and explanations to students. Controls enrolment in courses. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.
- Compiles information, verifies and updates timetables and calendar entries. Coordinates submission to central scheduling system and acts as a contact person for the unit. Maintains a current file of courses, calendars, programs, students and graduates.
- Coordinates administrative processes relating to doctoral comprehensive and oral defence examinations and the submission of theses and dissertations.
- Produces reports and statistics. Takes note and types various documents such as correspondence, reports, memos, etc. Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports, including maintaining and updating web pages. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Signs certain documents.
- Maintains supervisor’s agenda. Sets up appointments, reminds supervisor of appointments and organizes schedule according to priorities.
- Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
- Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Liaises with computer resources persons as required. Maintains and updates administrative files. Maintains filing systems and arranges for archiving.
- Receives and screens telephone calls. Provides information to visitors, determines reason for visit and prepares necessary documents. Directs callers and visitors to appropriate resource persons. Assesses need for intervention of other resource persons and arranges appointments as necessary.
- Screens and sorts mail. Prepares files attaching appropriate supporting documentation and researching information as required. Responds to requests within area of responsibility. Notes required actions and ensures follow-up.

Other Qualifying Skills and Abilities:

- Demonstrated experience working with students in a variety of problems and or situations.
- Proven ability to listen as well as ability to clearly transmit and receive information both in writing and verbally.
- Demonstrated organizational skills and ability to multitask.
- Attention to detail as it pertains to coding, reviewing or summarizing student records.
- Demonstrated ability to meet deadlines.
- Customer-focused and service-oriented.
- Experience with policy and procedure enforcement.
- Experience with McGill’s web management system as a site editor and/or manager.
- Demonstrated ability to use advanced Banner functions and Minerva.
- English and French, spoken and written.
- Proven ability to verify work.
- Demonstrated ability to edit documentation for grammar, spelling and punctuation.
- Proven problem solving and ability to take initiative within areas of responsibility.
- Demonstrated ability to compose routine correspondence, to proofread and edit, to record minutes and to maintain web pages.
- Demonstrated knowledge of academic and student related policies and procedures.
- Ability to perform under pressure and be resource

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Position Summary: - Under the direction of the Graduate Studies Officer, the Administrative Student Affairs Coordinator provides administrative and student affairs support related to the Faculty’s Graduate and Postgraduate Teaching Programs. Participates in ensuring the smooth functioning of...

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    7 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, in the Faculty of Arts, Administrative Service Centre (ASC) provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s...

  • Administrative Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Student Affairs Coordinator

    1 week ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This is a permanent position in the Department of Chemical Eningeering. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Student Affairs Coordinator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and...

  • Student Affairs Administrator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This is a permanent position in the Trottier Institute for Sustainability in Engineering and Design in the Faculty of Engineering. About Trottier Institute for Sustainability in Engineering and Design (TISED) Established in 2012 through a gift from the Trottier Family Foundation, the Trottier...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as...

  • Student Affairs Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Earth Systems Administrative Unit (AOS, EPS, Geography) Position summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Department of Biology, Faculty of Science Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible...

  • Student Affairs Coordinator

    1 week ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty/Unit: School of Continuing Studies, Client Services Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves...

  • Student Affairs Coordinator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty/Unit: School of Continuing Studies, Client Services Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves...

  • Administrative Student Affairs Coordinator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as...

  • Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and...

  • Student Affairs Administrator

    1 week ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This is a one-year maternity leave replacement position in the McGill Engineering Student Centre Position Summary: Provide the integration of McGill's values, standards, and goals with respect to student life and learning into University policies, operations and procedures. Ease students’...

  • Student Affairs Administrator

    3 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: As a member of the PGME Education team, the Student Affairs Administrator coordinates all activities related to the education dossier: program design, learner assessment, and promotions, with specific responsibility for the implementation and ongoing operationalization of CBME....