Payroll Coordinator

3 months ago

Oakville, Canada Sheridan College Full time

**What You’ll Be Doing**
- Ensuring all part-time employment contracts & information received in payroll are correctly completed, signed and authorized before processing;
- Bi-weekly collecting, consolidating, formatting and uploading the electronic data to PeopleSoft. This includes regular hours for PT employees and the following earnings for FT employees: Call Back Pay, Double Time, Lead Hand Premium, On Call Pay, Overtime and Shift Premiums;
- Performing a variety of data integrity checks which include advanced Excel functions such as MACRO, and VLOOKUP;
- Ensuring overtime is paid according to the appropriate rules per employee group (e.g. Employment Standards or Collective Agreement regulations);
- Identifying, investigating and correcting all variances to allow for a successful upload to PeopleSoft HR;
- Entering payroll transactions and PeopleSoft Job Data records to ensure accurate and timely remuneration of wages for all Sheridan employees and non-employee payments;
- Using Service Canada’s ROE WEB software to report insurable hours and earnings online for all employee types;
- Supporting Payroll function during peak processing periods and vacation coverage;
- Performing a variety of audits and control using the Time & Labor Module of PeopleSoft HR for electronic timesheet consolidation, accurate entry and follow-up for part-time (PT) hourly employees and full-time (FT) overtime (OT) hours;
- Calculating and auditing of OT reporting to ensure completeness and compliance with the Employment Standards Act (ESA) and Collective Agreements;
- Setup of all Academic Non-Teaching special payments and other non-employee special payments, including those in foreign currency, into PeopleSoft HR;
- Upload and balance all information; process Records of Employment (ROEs) electronically with Service Canada; communicate procedural and ROE legislative requirements to employees who often have little understanding of payroll;
- As a backup function, the Coordinator supports the Payroll Associate with pay-related responsibilities during peak periods and assists with bi-weekly pay processing activities while adhering to strict deadlines;
- Performing other related duties as assigned.

**About You**

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to **anti-oppression, equity**, and **inclusion**.

Your **excellent interpersonal **and **communication skills** along with your **professionalism** allow you to interact with diverse audiences.

You enjoy balancing many different tasks and can **prioritize** multiple projects while staying **organized** and maintaining a **high level of attention to detail**.

You are an **analytical thinker** and have a knack for working with numbers and raw data and turning it into meaningful insights.

Your **sense of urgency, demonstrated ability in problem solving, priority setting and planning** allows you to work effectively as a part of a team in a fast-paced environment.
- 2-year diploma in Human Resource Management, Accounting/Finance or related field;
- Payroll Compliance Practitioner (PCP) designation from the Canadian Payroll Association (or working towards the designation);
- Minimum of 2 years of experience working in Payroll with exposure to large business information systems (i.e. PeopleSoft);
- Proficient in Microsoft Office Suite including Word, Excel, and Outlook, and have advanced Excel skills (including experience using Macros);
- Experience with accounting principles, mathematical calculations, and general ledger distributions will also be considered an asset.

**Who We Are**
- For more information, visit: Why Work at Sheridan

**Other Details**

**Department**: Financial Services
**Campus Location**: Trafalgar (may be assigned activities at any Sheridan campus)
**Work Categorization**: Hybrid Position | At least 3 days/week on site
**Reference #**: J0924-0776
**Employee Group**: Support Staff - Temporary
**Payband**: G
**Hourly Rate**: $33.55 - $38.88
**Hours/Week**: 37.5
**Hours**: 8:30 am - 5:00 pm
**Application Details**: This is a temporary position that may continue until December 6, 2024
**Application Deadline**: Open until filled

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.
- You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applic

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