Executive Assistant to CEO

3 weeks ago

Toronto, Canada Condo Control Full time

**About us**

Condo Control is a SaaS company in downtown Toronto. We are professional, customer-centric and collaborative.

Our work environment includes:

- Modern office setting
- Food provided
- Work-from-home days
- Regular social events
- Casual work attire
- International workforce

Do you thrive in a dynamic, innovative, start-up environment helping companies achieve (and exceed) their goals? Do you love sharing your knowledge and working cross multiple functions? If so, we have a fantastic opportunity for you to join our team.

Our main office is conveniently located right above College subway station at Yonge & College. Our office follows a hybrid work arrangement and you will be working remotely and coming into the office one day per week (or more as needed).

**Benefits & Compensation**

Upon joining the team, you will receive a competitive salary and performance bonus; you will also be entitled to full medical and dental benefits and 4 weeks of paid time off annually. You will also have an annual training and learning budget for professional development to ensure you are always up to date with the latest industry trends and tools.

**Application Process**

Please submit your resume along with a short video (3 minutes maximum) answering the following 5 questions:

- Why are you interested in this position?
- What do you know about our company?
- What is your ideal work environment?
- What are your strengths?
- Where do you see yourself in 5 years?

Applicants will be contacted for an interview by June 9. Interviews will be held the week of June 12-16.

**Responsibilities**:

- Provide direct administrative and office management support to the CEO and all members of the executive team, as directed.
- Maintain work schedules and calendars of executive management, particularly the CEO and other senior management members as required.
- Prepare travel schedules, book travel arrangements, and make reservations.
- Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
- Review documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Prepare draft reports, background documentation, and research.
- Coordinate office activities and organize in-office events.
- Troubleshoot and/or escalate office administration issues.
- Facilitate communication from department managers.
- Be the 'go-to' person for staff and coordinate with others to resolve office related issues
- Take ownership of any other administrative tasks as needed
- Maintaining professionalism, good judgment, and confidentiality at all times

**Requirements**:

- Bachelor’s degree
- Several years of progressive work experience as an Administrative Assistant or Executive Assistant
- Technically savvy with office and end-user computing tools
- Strong problem solving and analytical skills
- Demonstrated ability to manage multiple concurrent priorities
- Excellent written and verbal communication skills
- Strong attention to detail

**About Condo Control**

Condo Control is a Canadian company that provides an online communication and management software for condominiums, co-ops and HOAs. Condo Control provides a SaaS platform that helps property managers, board members, security and condo owners communicate quickly and easily. The system is straightforward and user-friendly, and Condo Control uses customer feedback to continuously improve and expand the services we offer.

Our software addresses all aspects of condo living, from announcements to tracking of visitors, packages, bookings, payments, and more.

**Our Values**

It is important to us that you know what the team values; you will learn more about our values throughout the interview process.
- **Quality**:We are committed to delivering Quality software that is easy to use. We listen to our customers, build what they need and provide the best user experience and tools possible.
- **Communication**: We strive for clear, open, and effective communication and always seek clarity in every interaction, internally and externally.
- **Trust**: We deal with our clients, team members and partners honestly and openly; we model the way we like to be treated in all we do.
- **Ownership**: We take ownership of problems and see them as opportunities to resolve. Taking ownership means never saying “it’s not my job”.
- **Customer Focus**: We focus on building strong relationships; we are trusted with our customers and partners business, and we go above and beyond to exceed their expectations whenever we can. We value our customers feedback and use it to continuously improve.

Condo Control is an equal-opportunity employer. We thank you for applying; however only those applicants under consideration will be contacted for an interview.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Company

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