Executive Assistant/office Assistant

3 weeks ago

Toronto, Canada Thrive Career Wellness Inc Full time

Executive Assistant & Office Assistant

Thrive's mission is to help people at all stages of their career. Career wellness is about more than just getting your next job, or even your next promotion. We deeply care about our users' career paths and work to ensure they have access to great tools to help them Thrive.

As the Executive Assistant & Office Assistant you'll play a crucial role in supporting our CEO and working closely with key stakeholders to continue Thrive's growth and success. This position offers an excellent opportunity for individuals looking to learn and grow within a thriving startup environment. You'll gain valuable insights into how early-stage businesses operate as we support thousands of individuals in building and developing their careers.

The Thrive Career Wellness Platform has global partnerships across various time zones, which may require occasional work outside of traditional business hours.

This role is based out of our office located in Downtown Toronto.

Responsibilities in this role include:

- Providing comprehensive administrative support to our CEO, managing calendar and meeting scheduling, coordinating travel, making reservations, and preparing necessary materials.
- Acting as a liaison between the CEO and key stakeholders, maintaining effective communication and handling inquiries professionally and promptly.
- Managing receipts and submitting expense reports.
- Overseeing general office operations, including office supplies, equipment, and inventory management, as necessary.
- Providing support with company events.
- Maintaining confidentiality of sensitive information and handling it with discretion.
- Participating in continuous improvement initiatives, identifying opportunities to streamline processes and improve quality.
- Completing other duties as requested, consistent with your abilities and responsibilities.

Skills & Experience Required:

- 2-3 years of experience providing comprehensive administrative support in a similar position.
- Experience in planning and coordinating company events or meetings.
- Understanding the importance of confidentiality and data protection.
- Proficiency in Microsoft Office & Google Suite software.
- Flexibility and adaptability to changing priorities.
- Availability to work at the office 2-3 days a week.

Life at Thrive:

- Supportive work environment.
- Strong opportunities for growth and career progression.
- Office located in downtown Toronto, easily accessible by public transit.
- Health Insurance & Wellness Coverage.
- Learning & Development Allowance.
- Health & Fitness Allowance.

At Thrive, we understand and value diversity in our employees and are proud to be an Equal Opportunity Employer. If you require accommodation at any time during the recruitment process, please let us know.

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