Events Officer

7 months ago

Kingston, Canada Queen's University Full time

**About Queen's University**

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

**Job Summary**

**A Brief Overview**
Reporting to the Director, Communications and Events, the Events Officer, will collaborate closely with clients to conceive, execute, and assess a diverse range of events customized for various audiences, including alumni, donors, community members, and volunteers. These events encompass a broad spectrum, from celebrating alumni awards and announcing gifts to organizing gatherings featuring alumni and donors alongside the Principal, as well as educational forums. Event formats vary widely, spanning large formal black-tie affairs, stand-up receptions, to the spirited ""tams welcome"" events like Homecoming, and may take place on and off campus, across the country, and occasionally internationally.

This position is fully remote within Ontario.

**What you will do**

Provides administration support for key and/or high-profile events including venue rental, food/beverage, coordinating set up and tear down details, event schedule, and event messaging.

Coordinates and monitors event budgets.Develops, designs, and updates communications and marketing material for events.Prepares reports regarding event experience and participation.Updates and maintains websites and social media pages.
- Provides guidance and coordinates workflow of casuals, volunteers, and/or student staff.
- Other duties as required in support of the department and/or unit.

**Required Education**
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
- in event planning preferred.

**Required Experience**
- More than 2 years and up to and including 3 years of experience.
- Experience planning, coordinating and/or managing events or promotions considered an asset.

**Required Licenses and Certifications** Valid Passport with no travel restrictions is required.
- G Driver's Licence required.

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirements**
- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on non-straightforward and/or complex issues.
- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Draw logical conclusions and provides opinions and recommendations.
- Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
- Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

**Employment Equity and Accessibility Statement

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