Office Administrator

5 months ago

Kingston, Canada Epsilon Industries Full time

Join Epsilon Industries Inc and Shape the Future of Mechanical and Electrical Systems.

Are you a skilled Office Administrator looking for a temporary opportunity? Look no further Epsilon Industries Inc is the industry leader in designing and manufacturing highly customized packaged mechanical and electrical systems. We take pride in our commitment to excellence, setting the benchmark for design, quality, reliability, and efficiency.

This is a temporary opportunity for up to six months.

What Sets Epsilon Apart?
- Job Security
- Well-Defined Jobs
- Supportive Management and Work Environment:

- Safety First
- Indoor Facility
- Competitive Salary & Benefits
- Work-Life Balance
- Free Parking
- Convenient Location

**Job Summary**:
The Office Administrator is responsible for managing various administrative, financial, and operational tasks within the company. Key responsibilities include handling reception duties such as managing incoming communications and courier packages, maintaining supplies, ensuring housekeeping is maintained, facilitating employee and guest travel and meal arrangements, and organizing company events. Additionally, the position plays an important role in financial functions such as recording petty cash spending, issuing manual cheques, processing expense reimbursements, maintaining employee absence and banked time requests.

Job Duties & Responsibilities
Reception/Administration
- Maintain reception area and office supplies.
- Ensure availability of necessary forms for employees and visitors.
- Assist with travel, meal and accommodation arrangements.
- Coordinate purchases and office equipment maintenance.
- Organize company functions and events.
- Keep contact lists updated.

Finance
- Track and record petty cash spending and issue manual cheques when necessary.
- Process expense reimbursements, both miscellaneous and job-related.
- Handle Visa statements, allocate charges, and reconcile receipts with statements

Payroll
- Notify lead hands of daily call-ins.
- Maintain records of absence requests and banked time requests for inclusion in payroll submission and reporting purposes

Health & Safety
- Provide administrative support to the JHSC (takes minutes, sends meeting reminders, orders lunch for meetings)
- Place orders for identified health & safety supplies/materials.

Other related duties as assigned.

**Job Qualifications**:

- Office Administration diploma or equivalent combination of education and work experience
- 2+ years of office administration experience is preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively.
- Professional demeanor and customer service-oriented attitude.
- Ability to work independently and as part of a team.
- Proven ability to handle confidential information with discretion and integrity, ensuring utmost confidentiality and compliance with privacy policies and regulations
- Demonstrated ability to attend work on a regular basis.
- Ability to meet the physical and sensory demands of the position

**Core Competencies**:

- Communication
- Teamwork
- Attention to Detail

**Contacts**:
**Effort (Physical & Sensory)**:

- Perform work sitting and using computers for the majority of the day
- Job requires full joint mobility in hands & wrists
- The employee may occasionally have to do some light lifting or movement of purchased goods
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

**Working Conditions**:

- Employee may occasionally be exposed to moderate noise levels and odors when in the plant environment

At Epsilon Industries Inc, you'll find not only a job but a purposeful and fulfilling career. You will have the opportunity to shape the future of mechanical and electrical systems while enjoying a supportive and safe work environment. Come and be a part of our team, where your skills and dedication will be appreciated and rewarded.

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