Office & Marketing Assistant

3 days ago

Kingston, Canada Novari Health Inc. Full time

Based in Kingston, Ontario, Novari Health specializes in designing, building, and deploying enterprise-scale software solutions that improve access to care for patients and at the same time improves the delivery of healthcare. Our Novari Access to Care® integrated software platform includes modules that enable eReferrals, coordinated care, eBooking, wait list management and air traffic control-like functionality that helps patients get the right care at the right time by the right provider.

Novari Health is based in beautiful Kingston, Ontario with all its amenities and low cost of living. On the shores of Lake Ontario, halfway between Toronto and Montreal and only 1.5 hours from Ottawa, Kingston, Ontario consistently ranks as one of the best places to live in Canada.

This student placement position at Novari Health offers a unique opportunity to gain hands-on experience in office administration and marketing. The role is suited for someone who is organized, proactive, and eager to learn. You will be involved in managing day-to-day office tasks, coordinating events, and supporting marketing activities, helping to ensure smooth operations and contributing to the company’s growth.

**Primary Responsibilities**:
**Lunch Orders Management**:

- Coordinate and manage weekly lunch orders for the office.
- Send out a weekly form to staff to collect RSVPs and dietary restrictions.
- Communicate with caterers to ensure accurate headcounts and dietary requirements are met.
- Handle set-up and clean-up for lunches, ensuring everything is in place for staff.

**Office Supplies Management**:

- Maintain inventory of office supplies, including milk and Costco orders.
- Place orders for necessary supplies to keep the office stocked and functional.
- Track and manage office supply expenses to stay within the allocated budget.

**Event Support**:

- Assist in organizing company functions, including holiday parties, staff socials, and other team events.
- Help with event planning, logistics, and set-up to ensure successful execution.

**Office Maintenance**:

- Keep the office environment tidy and functional, addressing any issues that arise.
- Support general office operations and work closely with the team to ensure a smooth-running workspace.

**Marketing Assistance**:

- Assist with proofreading marketing materials to ensure accuracy and consistency.
- Update and maintain contacts in the company’s CRM system.
- Provide support in various marketing tasks as needed.

**Conference Preparation**:

- Help in preparing materials and organizing logistics for company conferences.
- Ensure all necessary items are ready and available for conference participation.

**Education & Experience**:

- Currently enrolled in a relevant degree program (e.g., Business, Marketing, Communications, or a related field).
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- A proactive and positive attitude with a willingness to learn.

**Working Conditions**
- Employee may sit for prolonged periods of time
- Prolonged periods of time viewing computer monitor and keyboarding
- Tight deadlines, with multiple and rapidly changing priorities
- Interacting with internal and external stakeholders
- Open office floor plan means noise and a regular flow of people around the office

**Hours Of Work**
- Expected to work from our Kingston office for 2 days per week, with a requirement to be in the office every Wednesday from 9am-1pm.
- Minimum hours of work each week is 20 unless otherwise agreed to between the employee and their manager

**Job Type**: Part-time

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