Real Estate Administrator

3 months ago


Kanata, Canada Real Estate Team - Ottawa Full time

We are a dynamic and growing real estate firm dedicated to providing exceptional service to our clients. We are seeking a highly organized and detail-oriented Real Estate Administrator to support our team of agents and ensure the smooth operation of our office. If you have a passion for real estate and enjoy working in a fast-paced environment, we want to hear from you

**Key Responsibilities**:

- **Transaction Coordination**: Assist in managing real estate transactions from contract to closing, including scheduling inspections, appraisals, and other key milestones.
- **Document Management**: Prepare, review, and organize real estate documents and forms to ensure accuracy and compliance with industry standards and regulations.
- **Client Communication**: Serve as a point of contact for clients, providing updates on transaction status and addressing any questions or concerns promptly.
- **Office Support**: Perform general office duties, including answering phones, managing calendars, ordering supplies, and maintaining office organization.
- **Database Management**: Update and maintain client and property databases, ensuring all information is current and accurately recorded.
- **Marketing Support**: Assist with the creation and distribution of marketing materials, including property listings, social media posts, and newsletters.
- **Team Collaboration**: Work closely with real estate agents, brokers, and other team members to provide seamless support and enhance overall productivity.

**Qualifications**:

- **Experience**: Minimum of 2 years of experience in a real estate administrative role or a related field.
- **Education**: High school diploma or equivalent required; a degree in business administration or a related field is a plus.
- **Skills**:

- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate software (e.g., MLS, CRM systems, Webforms).
- Ability to multitask and prioritize in a fast-paced environment.
- Knowledge of real estate terminology, processes, and regulations is highly preferred.
- **Personality**: Detail-oriented, proactive, and able to work both independently and as part of a team.
- **License**: Real estate license is a plus but not required.

**Benefits**:

- Competitive salary and bonus opportunities.
- Paid time off and holidays.
- Professional development and training opportunities.
- Collaborative and supportive work environment.

**How to Apply**:
**Experience**:

- Administrative experience: 1 year (required)
- Time management: 1 year (required)

Work Location: In person



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