Real Estate Assistant

2 weeks ago


Kanata, Canada Meaningful Homes Full time

**Company description**

We are a tech-savvy, friendly, innovative, client-centric, and high producing real estate team in Ottawa. Our motto is service before sales. We pride ourselves on being authentic and developing deep, meaningful relationships with our clients.

**Job description**

**Be Authentic, Be You.**

You are a natural helper. Organizing and staying on top of tasks to ensure the right priority gets addressed gives you a sense of fulfillment. You ensure various moving parts move well together. Your strongest attributes are organization, attention to detail and a positive mind set. You are tech savvy, love to help others and are warm but efficient in your communication.

**Job Expectations**:
You are the heart of this business. You matter and everything you touch matters. You ensure the lead Realtor stays organized and that every client’s need is met with caring professionalism, attention to detail, and professionalism. You have a learning mindset and want to grow within the company.

**Duties and Responsibilities**:
**2. **Paperwork & Coordination Ninja**:You assist with the full lifecycle of a real estate transaction and are efficient with all paperwork.

**a. **From developing pre-listing CMAs, to coordinating with clients regarding timelines, developing feature sheets, setting appointments for stagers, photographers, sign installation, window washer, cleaners and sign removal.

**b. **You Broker load MLS listings, prepare listing agreements, amendments, FINTRAC, WWR, Receipt of Funds etc.

**c. **For purchasing transactions, you prepare paperwork, investigate market data, explore legal and zoning issues and help coordinate after sale closings with ensuring all appropriate parties including lawyer offices, office staff, and clients have all needed information.

3. **Marketing & Referrals**: You are a follow up boss. You assist lead Realtor in developing a robust client management program to ensure we consistently celebrate our clients and keep us top of mind for them. From aftercare gifts, to ongoing appreciation, event management etc. you think about how we can personalize a feeling of family for each person we have the privilege to serve.

You also manage with partners all print marketing and advertising as well as all virtual and online marketing, adhering to their timelines; upload properties to social media channels and website CRM/Database touchpoint management and communication, and any additional tasks as required.

**Must-have qualifications**:

- Extremely strong interpersonal and customer service skills with exceptional communications skills (written/verbal).
- Minimum 2 years experience in the Real Estate Industry in an administrative role
- Minimum 2 years experience in an office administrative role
- Proficient in Excel/Microsoft/Dropbox
- Proficient in operating a variety of CRM's (Client Relationship Manager)
- Marketing Experience and basic understanding of Social Media, SEO & Content Curation
- Excellent customer service
- Passionate and motivated person
- Ability to problem-solve, excellent attention to detail and highly organized
- Professional standards with impeccable phone mannerisms

**Skills and Software**:

- Knowledge of Microsoft Office: Word, Excel and Outlook
- OREB, MLS, WebForms, GeoWarehouse and MPAC
- Nexone (Faltour), Dropbox, Google platform
- Top Producer / CRM software

**Job Types**: Full-time, Part-time, Casual, Freelance

**Salary**: $40,000.00-$55,000.00 per year

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: Hybrid remote in Kanata, ON K2K 3E7



  • Kanata, Canada Real Estate Team - Ottawa Full time

    **Job description** Are you looking for an opportunity to join an award-winning, nationally ranked Real Estate Team in Ottawa? **We would love to hear from you if you are**: - Highly organized - Have strong time management skills - Ability to think creatively - Clear communication skills - Highly organized **EXPERIENCE**: - Ideally, minimum 2+ years...


  • Kanata, Canada Allan Snelling LLP Full time

    Allan Snelling LLP is recruiting a Real Estate Clerk with a minimum of 2 to 4 years experience capable of handling an ordinary residential real estate file (purchase, sale and mortgage financing) from opening through reporting. Attention to detail and ability to adhere to document production schedules and follow-up is essential. Strong organizational and...


  • Kanata, Canada KELLER WILLIAMS INTEGRITY REALTY Full time

    Job description - Be a resourceful and self-motivated individual requiring minimum supervision - Ability to work Independently but also thrive as part of a team - Excellent customer service and communication skills - Attention to detail and pride of work - Ability to multitask and prioritize workload in a fast paced environment - High level of discretion and...

  • Cashier/barista (Too)

    2 weeks ago


    Kanata, Canada Real Fruit Bubble Tea Full time

    **Are you passionate about bubble tea businesses?** **Are you someone who always thrives to grow and accomplish more?** **If yes, join us today!** **If not now, when?** **If not me, who?** Founded in Toronto, Real Fruit Bubble Tea has been committed to making fresh fruit drinks healthy and accessible for anyone to enjoy since 2002. We have 107 locations...

  • Cashier/barista (Too)

    3 weeks ago


    Kanata, Canada Real Fruit Bubble Tea Full time

    **Are you passionate about bubble tea businesses?** **Are you someone who always thrives to grow and accomplish more?** **If yes, join us today!** **If not now, when?** **If not me, who?** Founded in Toronto, Real Fruit Bubble Tea has been committed to making fresh fruit drinks healthy and accessible for anyone to enjoy since 2002. We have 121 locations...

  • Cashier/barista (Too)

    4 weeks ago


    Kanata, Canada Real Fruit Bubble Tea Full time

    **Are you passionate about bubble tea businesses?** **Are you someone who always thrives to grow and accomplish more?** **If yes, join us today!** **If not now, when?** **If not me, who?** Founded in Toronto, Real Fruit Bubble Tea has been committed to making fresh fruit drinks healthy and accessible for anyone to enjoy since 2002. We have 108 locations...


  • Kanata, Canada Real Fruit Bubble Tea Full time

    **Are you passionate about bubble tea businesses?** **Are you someone who always thrives to grow and accomplish more?** **If yes, join us today!** **If not now, when?** **If not me, who?** Founded in Toronto, Real Fruit Bubble Tea has been committed to making fresh fruit drinks healthy and accessible for anyone to enjoy since 2002. We have 121 locations...

  • Cashier/barista (Too)

    4 weeks ago


    Kanata, Canada Real Fruit Bubble Tea Full time

    **Are you passionate about bubble tea businesses?** **Are you someone who always thrives to grow and accomplish more?** **If yes, join us today!** **If not now, when?** **If not me, who?** Founded in Toronto, Real Fruit Bubble Tea has been committed to making fresh fruit drinks healthy and accessible for anyone to enjoy since 2002. We have 103 locations...

  • Administrator

    2 weeks ago


    Kanata, Canada Royal LePage Team Realty Full time

    Busy Real Estate office in Kanata North seeks a motivated and client-service-oriented professional to join our team. while maintaining superior attention to detail. If you love being a part of a dynamic team, have a positive attitude, and enjoy interacting with a diverse group of individuals, this could be the perfect opportunity for you! Previous...


  • Kanata, Canada Royal LePage Team Realty Full time

    Busy Real Estate office in Kanata seeks a motivated and client-service-oriented professional to join our team. **Responsibilities** - Present a professional, welcoming first contact to all agents, clients, visitors and business partners - Provide clerical support to our Agents, Senior Branch Administrator and Branch Manager - Cooperate with industry...

  • Controller

    4 weeks ago


    Kanata, Canada Lepine Apartments Full time

    **About us**: Lépine is well established as a premier builder and landlord in Eastern Ontario, and specializes in building premium, resort-style, multi-family apartment communities. We have built well over 10 million square feet of residential construction and continue to grow. The company's principals of uncompromising quality and investment in the future...

  • Store Manager

    4 weeks ago


    Kanata, Canada Real Fruit Bubble Tea Full time

    **Job description** - **Are you passionate about bubble tea businesses?**_ - **Are you someone who always thrives to grow and accomplish more?**_ - **If yes, join us today!**_ - **If not now, when?**_ - **If not me, who?**_ Founded in Toronto, Real Fruit Bubble Tea has been committed to making fresh fruit drinks healthy and accessible for anyone to enjoy...

  • Cashier Days

    3 weeks ago


    Kanata, Canada Real Canadian Superstore Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment...

  • Cashier

    3 weeks ago


    Kanata, Canada Real Canadian Superstore Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment...


  • Kanata, Canada Real Canadian Superstore Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment...

  • Cashier Daytime

    3 weeks ago


    Kanata, Canada Real Canadian Superstore Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment...


  • Kanata, Canada Real Canadian Superstore Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment...


  • Kanata, Canada Real Canadian Superstore Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment...


  • Kanata, Canada Real Canadian Superstore Full time

    All referred applicants must first be submitted through Workday by a current Loblaw Colleague._ Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment...

  • Events Assistant

    3 days ago


    Kanata, Canada Lepine Apartments Full time

    **About us**: Lépine is well established as a premier builder and landlord in Eastern Ontario, and specializes in building premium, resort-style, multi-family apartment communities. We have built well over 10 million square feet of residential construction and continue to grow. The company's principals of uncompromising quality and investment in the future...