Administrative/executive Assistant

4 weeks ago

Victoria, Canada BC Association of Community Health Centres Full time

**Company description**

The BC Association of Community Health Centres (BCACHC) provides advocacy, relationship, communications, and shared services support to its member community health centres (CHCs) located all across B.C.

**Job description**

**Office/Administrative Support (part-time)**

The BCACHC team consists of an Executive Director, a Director of Operations, a Communications Strategist, and an Administrative Assistant. This team is working to develop communications, outreach, engagement, and advocacy strategies along with member services that will include education support, relationship management, and shared services.

BCACHC is looking for an experienced administrative/executive assistant to support the team and the BCACHC Board of Directors. The work environment is predominantly online (work from home) and the team is in Victoria, B.C. The role consists of the following responsibilities and requires qualifications and experience as noted below**.**

**Administrative/Executive Assistant Role Description**:
The Administrative Assistant is responsible for providing a well-organized and effective environment in which team members and the board can operate.
- Attends Board and Committee meetings and records meeting minutes; assists with agenda preparation
- Arranges meetings for the Board and ‘staff’ team. This would include meetings with CHC members, Board Meetings, Committee meetings and the AGM.
- Supports various projects and project teams. This would include meeting coordination, communications with participants, support the running of meetings, document development, and project file maintenance.
- Prepares a variety of documents for BCACHC, its Committees and Board.
- Provides research support on relevant topics for BCACHC.
- Assists with member communications which would include the maintenance of the BCACHC website, Newsletter preparations, job postings, and social media support.
- Supports the maintenance of CHC membership records and database, focal point for member support services and first point of contact.
- Maintains BCACHC file systems, software tools, accounts payable processes.

**Qualifications & Experience**:

- Minimum of 5 years working in and maintaining an office.
- 2-3 years experience with meeting management activities (meeting setup, agenda preparation, meeting minute taking and transcription)
- 1 year experience and an interest in providing general research support.
- Proven experience drafting documents and communications materials.
- Proficiency with Office 365, Zoom, Adobe, Doodle, Survey Monkey, Google Drive, and other communications software, databases, websites, and technology tools. Experience with WordPress and Canva is an asset.
- Proven written and oral communications and organization skills to create effective administrative procedures, processes and member relationships.
- High degree of resourcefulness and creativity in problem-solving.
- Self-driven with a capacity to work independently with a high level of judgment and discretion.
- Excellent time management and attention to detail, with a proven ability to multi-task and prioritize work.

**Job Type**: Part-time
Part-time hours: 22.5 per week

**Salary**: Up to $27.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Work from home

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2023-03-24
Expected start date: 2023-04-17

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