Exec Admin
2 weeks ago
Posting Title- EXEC ADMIN - Executive Administrative Assistant - Amended- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $60,161.40 - $68,045.59 annually- Close Date- 2/8/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- Assistant Deputy Ministers Office/ Finance and Corporate Services Division- Job Summary**Bring your strong administrative experience and superior organizational skills to this position**
The Finance and Corporate Services Division supports the Ministry Executive and programs by managing and ensuring a consistent approach to financial and corporate issues. The services are provided through its branches: Financial Operations, Financial Analysis and Decision Support, Regional Grants and Decision Support, Audit and Investigations, Business Financial Transformation, Business Services, Capital Services and Logistics Strategy. These branches provide financial advice and assist programs to meet their strategic goals and operational plans, and ensure compliance with relevant legislation, regulations and central agency directives.
Working in a team environment, the Executive Administrative Assistant provides efficient confidential support to the Assistant Deputy Minister (ADM) of the Finance and Corporate Services Division, and actively supporting the broader Division objectives. This position supports executive administrative support services for the ADM and Division leadership team which includes coordinating requests and information between the Division and Deputy Ministers Office. As a first point of contact for the ADM and the division, they maintain effective working relationships with all levels of the ministry.
**Job Requirements**:
- Secondary school graduation or equivalent (GED) and 2 years of related experience working in a senior administrative role; OR
- An equivalent combination of education and experience may be considered.
- Related experience must include a minimum of 1 year in each of the following:
- Managing a demanding calendar, determining priorities and urgent situations, scheduling and coordinating appointments, meetings, travel arrangements, and compiling meeting materials.
- Experience handling, coordinating and prioritizing information, in a confidential environment.
- Coordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy.
Preference may be given to applicants with 1 or more of the following:
- 2 or more years of experience in any of the above.
- Experience in an Executive Office setting (such as an Assistant Deputy Minister, Deputy Minister Office)
- Experience utilizing the following systems: Cliff, eApprovals, CAS, iExpense and/or Time and Leave.
- Subsequent related courses/training, such as office administration, public administration, communications, and/or records management.
- Public sector experience.
- Preference may be given to applicants who identify as Indigenous (First Nations, Métis or Inuit).
**About this Position**:
Amendment (January 29): updated name of branch/division.
An eligibility list may be established to fill both current and/or future permanent vacancies.
This position is excluded from union membership.
Employees of the BC Public Service must be located in BC at the time of employment.
**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
**How to Apply**:
**Cover Letter: NO** - Please do not submit a cover letter as it will not be reviewed.
**Questionnaire: YES**:
- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
**Additional Information**:
A Criminal Record Check (CRC) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services
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