Exec Admin
3 weeks ago
Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $60,161.40 - $68,045.59 annually- Close Date- 8/9/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- ADMO/Population and Public Health Division- Job Summary**Bring your strong administrative experience and superior organizational skills to this position**
The Population and Public Health Division is responsible for improving population health and well-being and advancing health equity through health promotion and prevention, health protection, communicable disease prevention and control, and strategy, planning and evaluation. The division has a delegated authority to provide stewardship of the public health system on all matters related to population and public health, in accordance with the Ministry’s legislated responsibility for several statutes and regulations with respect to population and public health.
Working in a team environment, the Executive Administrative Assistant (EAA) provides confidential, administrative and secretarial services to the Assistant Deputy Minister (ADM) of Population and Public Health Division. The position is responsible for a variety of executive administrative support services to the ADM. The EAA must establish and maintain effective communications; develop and maintain effective working relationships between the Division Senior Leadership team and the Deputy Ministers Office while maintaining effective working relationships with all levels of the ministry.
**Job Requirements**:
- Grade 12, preferably with subsequent related courses/training, such as office administration, public administration, communications, and records management.
- **Three years’** recent experience working in a senior administrative role (preferred experience working for an ADM or Executive Director); OR equivalent education and experience may be considered. Related experience must include:
- managing a demanding executive calendar by determining priorities and urgent situations, scheduling and coordinating appointments, meetings, travel arrangements, and compiling meeting materials.
- experience handing, coordinating and prioritizing information, in a confidential environment.
- coordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy.
- using correspondence tracking system (ie: Cliff and eApprovals), SharePoint, CAS/ iExpense and Time and Leave.
**Preferences**:
- Preference may be given to applicants who identify as Indigenous (First Nations, Métis or Inuit)**About this Position**:
An eligibility list may be established to fill future temporary and permanent vacancies.
This position is excluded from union membership.
**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
**How to Apply**:
**Cover Letter: NO**:
- Please do not submit a cover letter as it will not be reviewed.
**Resume: YES** - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
**Questionnaire: YES**:
- You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.
**Additional Information**:
A Criminal Record Check (CRC) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Executive
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