Acquisitions Coordinator

2 weeks ago

St Catharines, Canada Brock University Full time

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s leading comprehensive universities and a Top Employer in Hamilton-Niagara. Brock has been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity compiled by Forbes and Statista. We are an inclusive, welcoming community that offers a wide range of unique career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date: December 22, 2024 at 11:59 PM. This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group).

**About the Role**:
The Acquisitions Coordinator plays a critical role in the procurement process for Brock University Library by overseeing the ordering, receiving, and invoicing of library materials for the James A. Gibson Library, the Map, Data & GIS Library and the Archives & Special Collections.

**The Acquisitions Coordinator will**:

- Supervise all acquisitions functions (monograph and serial, print and electronic) including ordering, receiving, and invoicing of all library materials;
- Develop and streamline procedures and workflow to ensure that materials are ordered, received, and paid for in a timely and accurate manner;
- Maintain financial records related to library acquisitions and monitors to ensure the accuracy of the Brock University Library Collections and Endowment accounts;
- Approve invoices, expense reports, and journal adjustments in the University financial system;
- Work with Librarians to monitor collections and endowment spending including an annual review of standing orders and subscriptions;
- Maintain the Request for Purchase list, Trials Master List, and annual list of major new purchases, subscriptions, and cancellations;
- Act as contact for library consortia to receive invoices, reconciliations, receipts, and statements;
- Coordinate and manage the acceptance and processing of book and journal donations to the library;
- Participate in major cancellation and weeding projects and maintain the Serials Master Weeding List;
- Act as a liaison with the library’s major vendors regarding approvals, standing orders, firm orders, accounts, and errors in invoices or receipt of material.

**Key Skills and Experience**:

- Undergraduate degree in a relevant field or the equivalent combination of education and experience;
- Relevant experience in a library setting and experience working in procurement for an academic, special or public library;
- Proven experience in financial management, ability to prepare and administer a complex budget for library acquisitions;
- Understanding of how libraries acquire, catalogue, and process materials;
- Technological skills, specifically with integrated library systems (Ex Libris’ Alma or similar);
- Strong communication skills (written and verbal) with the ability to interpret and explain complex library policies and procedures;
- Knowledge of library consortia (OCUL, CRKN), vendors, and publishers;
- Promotes and embodies inclusivity and respect within the workplace and community;
- Excellent customer service and interpersonal skills;
- Strong auditing, analytical, evaluation, and problem-solving skills, with demonstrated attention to detail;
- Excellent time management skills, ability to organize work and establish priorities, and demonstrated initiative.

**Preferred or Asset Skills**:

- Library Technical Diploma;
- Ex Libris Alma experience.

**Salary and Total Rewards**:

- Job Grade K, Salary Scale ($57,400-$98,400);
- Target Hiring Range: $57,400-$65,000;
- This is a permanent position that includes:

- **Health & Dental Benefits**: Comprehensive extended health, dental, and vision coverage.
- **Pension Plan**: Enrollment eligibility in the Brock University Pension Plan.
- **Vacation**: Up to 3 weeks per year, in addition to university holidays.
- **Flexible Work Arrangements**: Hybrid work schedule available.
- **Professional Development**: Eligibility for the Brock Tuition Waiver Program.
- *The final salary is based on experience, internal equity, and budget considerations within the target hiring range._

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our and consistent with the requirements of the Ontario Human Rights Code. Please contact if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use A

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