Research Events and Awards Administrator

1 week ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Law - Admin

**Salary range** $47,918.92 to $64,697.48

**Hours per week** 35

**Grade** 7

**Posted date** December 10, 2024

**Closing date** January 3, 2025

**Position Type** Full Time - Trust Funded

**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position has a term length of 1 year plus 1 day and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location** - This role is in-person at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Faculty of Law**

Founded in 1912, the Faculty of Law is the oldest law school in Western Canada. Faculty members of the University of Alberta, Faculty of Law are recognized nationally and internationally as leading scholars and teachers, and lead by example in their service to the university, legal and civic communities. The Faculty enrolls approximately 525 Juris Doctor students and operates a robust graduate program. The Faculty of Law is also home to four research groups that contribute research, ideas, innovation and policy expertise to important areas of public concern: the Wahkohtowin Law Governance Lodge, Health Law Institute, Centre for Constitutional Studies, and Alberta Law Reform Institute.

**Position Summary**

Reporting to the Faculty General Manager, this position is responsible for planning, coordination, promotion and delivery of research events in the faculty of Law in collaboration staff and faculty members. Events may include, but are not limited to research meetings, conferences, seminars, symposia and events celebrating research. The incumbent will also ensure research events are included in Law’s events calendar. In addition, this position is responsible for organizing lectures and lecture series funded by Law endowments and other funding sources. The incumbent will also provide pre
- and post-award research support to faculty members.

**Duties**

Research Events
- Work in collaboration with Law faculty members and staff in Law to manage research event logistics, including securing a University of Alberta or external venue (may involve security quotes and confirmation of costs), confirming and ordering catering, and arranging for registration, equipment, displays and event set-up/tear-down
- Work closely with faculty members and staff in Law to organize annual lectures and lecture series funded from a variety of sources, including endowments and operating.
- Ensure correct protocol and logistics are in place for high-profile speakers from the legal community and government, which may involve arranging for security.
- Confirm funding sources and budgets for events.
- Make travel arrangements for invited guests, and prepare and submit travel and expense claims.
- Ensure events are added to the faculty’s events calendar as appropriate.
- Prepare and conduct event evaluation surveys to solicit feedback, and utilize evaluation results to prepare post-event reports that include event outcomes, participant feedback and recommendations for improvement.

Research Administrative Support
- In collaboration with Law faculty members, assist with the preparation and submission of grant proposals by identifying submission guidelines, collecting and collating required information and ensuring submission deadlines are met.
- Assist Principal Investigators (PIs) with entering proposals for new projects in the Researcher Home Page and tracking approval progress.
- Utilizing eTRAC and Researcher Home Page, assist (PIs) with monitoring research projects, including project balances and expenditures, and working with PIs to seek sponsor approval to extend end dates and assist with the resolution of over expenditures.
- Work in collaboration with Law’s Associate Dean (Research) to promote research initiatives.

**Qualifications**
- Bachelor’s degree.
- Demonstrated proficiency in event planning and project management.
- Experience drafting, reviewing and editing written material in an academic setting.
- Experience with Researcher Home Page and PeopleSoft Financials, including eTRAC.
- Experience with SupplyNet.
- Excellent

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