Events Specialist

4 months ago

Edmonton, Canada Homeward Trust Edmonton Full time

**About Homeward Trust Edmonton**

Homeward Trust Edmonton (HTE) is a not-for-profit organization charged with ending homelessness in Edmonton. Our efforts are guided by community needs and priorities as outlined in A Place to Call Home: Edmonton’s Plan to Prevent and End Homelessness. Homeward Trust has a dynamic work environment, filled with high-energy, dedicated, and passionate people.

Homeward Trust coordinates and provides resources for local efforts that address homelessness and its impacts on individuals, families, and communities. We work with agencies, neighborhoods, mainstream systems, community members, and all orders of government in pursuit of this singular objective, grounded in the belief that we can and will end homelessness in Edmonton. Homeward Trust is proud that our community is recognized both nationally and internationally as a leader in this work.

Homeward Trust embraces the Housing First philosophy; prioritizing access to safe appropriate housing without pre-conditions, with supports required by the participant to remain in a home. Homeward Trust Edmonton’s programs involve housing (such as capital project funding, property management, and sourcing access to new or existing units for participant use) and supportive services to individuals in or seeking access to housing programs.

**Position Summary**

Reporting to the Director, Communications & Engagement, the Events Specialist is responsible for all aspects of special event logistics, including building event plans, project management and timelines, managing budgets, sourcing venues and entertainment, coordinating catering and audiovisual, and managing guest lists and tracking attendance.

This role employs keen attention to detail, exemplary project management skills and is both a creative and strategic thinker who knows how to clearly communicate and thrive in a fast-paced environment. The Events Specialist has significant contact with stakeholders, committee members, public, volunteers and all employees. This is a role that builds relationships and connects people to the whys of the work we do.

**Duties & Responsibilities**
- Strategic planning and logistics management for all Homeward Trust events including, but not limited to, Homeless Connect, Homeward Walk Run, ROOPH Awards, National Housing Day event, Conferences, Luncheons, Volunteer and Staff appreciation events, Funding and Capital Project announcements/openings, and other events as assigned which may include supporting on media events.
- Assist with the creation, implementation, and ongoing management of project plans and critical paths to ensure deadlines are met and there is clear stakeholder communication of project status, issues, timelines and roles and responsibilities.
- Ability to conduct thorough research into event venues, suppliers and industry standards relating to events and our programs.
- Liaise with and select venues, craft, and distribute invitations, manage RSVPs, plan seating charts, coordinate table setting and decor, coordinate guests, speakers and entertainment, order plaques, awards and other supplies, book photography and video recording, and all other related duties required to ensure successful event planning and delivery.
- On-site coordination of production plan, volunteers, vendors, suppliers, and staff.
- Support data management by creating and maintaining comprehensive databases and spreadsheets.
- Order and maintain inventory of signage, event materials and promotional and marketing items.
- Develop, manage, and reconcile budgets while managing ongoing costs and finances.
- Monitor and report back on measurable objectives and prepare timely postmortem reports and post event surveys.
- Volunteer recruitment and management
- Identify, evaluate, and select vendors and manage vendor contracts related to event management, venues, catering, supplies, rentals, décor, printing/signage, AV, photography/videography, security and other as required.
- Negotiate contracts with all vendors, including in-kind sponsorships or donations and maintain vendor database, including performance/satisfaction.
- Complete other related duties as assigned.

**Qualifications**
- Degree or Diploma in related area of study such as marketing, communications, hospitality, or event management (combination of education and experience may be considered).
- 3-5 years of experience in coordinating varied and complex public events.

**Knowledge, Skills & Abilities**
- Strong verbal and written communication and presentation skills
- Highly organized with exemplary attention to detail and the ability to think creatively and strategically.
- Ability to work to deadlines in a fast-paced environment to ensure deliverables and timelines are met.
- Ability to multitask while remaining accurate, flexible, and calm under pressure including the capacity to thrive in ambiguity.
- Ability to set and meet deadlines, prioritize tasks, make decisions promptly and effectively commun

  • Event Planning Specialist

    7 days ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Event Planning Specialist **About the Role** beBee Professionals is seeking a skilled Event Planning Specialist to lead the planning and execution of conventions, conferences, and other events in Edmonton. The successful candidate will be responsible for developing and executing event plans, coordinating with vendors and suppliers, negotiating contracts,...

  • Event Planning Specialist

    7 days ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Event Planning Specialist **About the Role** beBee Professionals is seeking a skilled Event Planning Specialist to lead the planning and execution of conventions, conferences, and other events in Edmonton. The successful candidate will be responsible for developing and executing event plans, coordinating with vendors and suppliers, negotiating contracts,...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Job Title:Event Planning SpecialistLocation:Edmonton, ABCompany:beBee ProfessionalsJob Description:beBee Professionals is seeking an experienced Event Planning Specialist to join our team in Edmonton, AB. The Event Planning Specialist will be responsible for planning, organizing, and executing events for our clients. This includes researching venues,...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Job Title:Event Planning SpecialistLocation:Edmonton, ABCompany:beBee ProfessionalsJob Description:beBee Professionals is seeking an experienced Event Planning Specialist to join our team in Edmonton, AB. The Event Planning Specialist will be responsible for planning, organizing, and executing events for our clients. This includes researching venues,...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Job Title: Event Planning SpecialistLocation: Edmonton, ABCompany: beBee ProfessionalsJob Description:beBee Professionals is seeking an experienced Event Planning Specialist to join our team in Edmonton, AB. The Event Planning Specialist will be responsible for the planning, coordination, and execution of events, including conferences, meetings, and other...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Job Title: Event Planning SpecialistLocation: Edmonton, ABCompany: beBee ProfessionalsJob Description:beBee Professionals is seeking an experienced Event Planning Specialist to join our team in Edmonton, AB. The Event Planning Specialist will be responsible for the planning, coordination, and execution of events, including conferences, meetings, and other...

  • Event Planning Specialist

    4 days ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Event Planning Specialist **About the Role** beBee Professionals is seeking a skilled Event Planning Specialist to lead the planning and execution of conventions, conferences, and other events in Edmonton. The successful candidate will be responsible for developing and executing event plans, coordinating with vendors and suppliers, negotiating contracts,...

  • Event Planning Specialist

    4 days ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Event Planning Specialist **About the Role** beBee Professionals is seeking a skilled Event Planning Specialist to lead the planning and execution of conventions, conferences, and other events in Edmonton. The successful candidate will be responsible for developing and executing event plans, coordinating with vendors and suppliers, negotiating contracts,...

  • Event Coordination Specialist

    1 month ago

    Edmonton, Alberta, Canada BusinessInEdmonton Full time

    Event Coordination Specialist Job OverviewWe are seeking a creative, organized, and meticulous event coordination specialist.This role demands adaptability, exceptional interpersonal skills, and the ability to thrive under pressure.The ideal candidate must exhibit strong communication, organizational, and project management capabilities.Quickly identifying...

  • Entrepreneur Event Specialist

    7 days ago

    Edmonton, Canada ATB Financial Full time

    At ATB, we exist to make it possible for our clients, team members and communities. Our purpose is more than aspirational. It's a real commitment we live every day through our values (what we call the ATB ID). Life at ATB is about more than work. In fact, we’re consistently recognized as one of Canada's top employers thanks to our high-care,...

  • Event Planning Specialist

    1 week ago

    Edmonton, Alberta, Canada JHAJJ PRODUCTION LTD Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Planning Specialist to join our team at JHAJJ PRODUCTION LTD. As an Event Planning Specialist, you will be responsible for coordinating and executing various events, conferences, and meetings.Key ResponsibilitiesPromote Event ServicesDevelop and implement strategies to promote our...

  • Event Planning Specialist

    1 week ago

    Edmonton, Alberta, Canada JHAJJ PRODUCTION LTD Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Planning Specialist to join our team at JHAJJ PRODUCTION LTD. As an Event Planning Specialist, you will be responsible for coordinating and executing various events, conferences, and meetings.Key ResponsibilitiesPromote Event ServicesDevelop and implement strategies to promote our...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada JHAJJ PRODUCTION LTD Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Planning Specialist to join our team at JHAJJ PRODUCTION LTD. As an Event Planning Specialist, you will be responsible for coordinating and executing various events, conferences, and meetings.Key ResponsibilitiesPromote Event ServicesDevelop and implement strategies to promote our...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada JHAJJ PRODUCTION LTD Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Planning Specialist to join our team at JHAJJ PRODUCTION LTD. As an Event Planning Specialist, you will be responsible for coordinating and executing various events, conferences, and meetings.Key ResponsibilitiesPromote Event ServicesDevelop and implement strategies to promote our...

  • Event Specialist

    3 months ago

    Edmonton, Canada University Hospital Foundation Full time

    **Our Background** Are you ready to be part of an organization that is transforming healthcare in Alberta?At the University Hospital Foundation, we are passionate about helping people live longer and better lives, especially those in need of life-saving surgeries and innovative treatments. We are agents of hope who fearlessly tackle seemingly insurmountable...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada JHAJJ PRODUCTION LTD Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Planning Specialist to join our team at JHAJJ PRODUCTION LTD. As an Event Planning Specialist, you will be responsible for coordinating and executing various events and conferences, ensuring seamless execution and exceeding client expectations.Key ResponsibilitiesPromote Conference and...

  • Entrepreneur Events Specialist

    4 months ago

    Edmonton, Canada ATB Financial Full time

    **Our bottom line is different.** There’s something special about working at ATB, and it’s been recognized on every top employer list that matters. Maybe it’s our exceptional culture where your total wellness is supported through market-leading benefits and you’re free to bring your whole self to work. Maybe it’s our commitment to a growth mindset...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Job Summary:beBee Professionals is seeking a highly organized and detail-oriented Event Planning Specialist to join our team in Edmonton. The successful candidate will be responsible for the planning and execution of conventions, conferences, and other events.Key Responsibilities:Develop and execute event plans, ensuring seamless execution and timely...

  • Event Planning Specialist

    2 weeks ago

    Edmonton, Alberta, Canada beBee Professionals Full time

    Job Summary:beBee Professionals is seeking a highly organized and detail-oriented Event Planning Specialist to join our team in Edmonton. The successful candidate will be responsible for the planning and execution of conventions, conferences, and other events.Key Responsibilities:Develop and execute event plans, ensuring seamless execution and timely...

  • Event Experience Specialist

    2 weeks ago

    Edmonton, Alberta, Canada Marriott Full time

    Job SummaryWe are seeking a skilled Event Experience Specialist to join our team at Marriott. As a Guest Event Expert, you will be responsible for delivering exceptional service to our guests during banquets and events. Your attention to detail and ability to multitask will ensure that every event is well-executed from start to finish.Key ResponsibilitiesSet...