Administrative Assistant, Canadian Research Chairs

4 days ago

Edmonton, Canada MacEwan University Full time

ADMINISTRATIVE ASSISTANT, CANADIAN RESEARCH CHAIRS

**OFFICE OF RESEARCH SERVICES**

**Competition No.** 24.11.370

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $22.189 - $32.280 per hour. $40,400 - $58,749 per annum (Based on 35 hours per week).
December 9, 2024**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking a friendly and service-oriented Administrative Assistant, Canadian Research Chairs (Admin Support III) for a full-time continuing opportunity with our Office of Research Services. You will provide comprehensive and centralized administrative support to the Canada Research Chairs (CRCs) in key tasks associated with scheduling of meetings, event coordination and planning, office supply management, as well as providing general administrative support for overall management of the CRC program through the Office of Research Services.

Key responsibilities include:

- Managing the CRCs’ calendars, including prioritizing meeting requests, scheduling regular and recurring meetings, and processing of registration for conferences and other events;
- Organizing meeting rooms, catering, and technology services for various meetings;
- Coordinating travel arrangements and accommodations for the CRCs for business/research purposes, guests, faculty, and students, including approved off-campus events/meetings;
- Taking meeting minutes, preparing agendas, following-up with action items, and communicating general logistics to stakeholders;
- Coordinating contracts and onboarding materials for the hiring of research personnel;
- Assisting with budget preparation, tracking, and running of financial reports for active research grants;
- Preparing, coding, and submitting CRCs expense claims and reconciling monthly P-card charges;
- Supporting post-award coordination, including progress reporting and compliance monitoring;
- Coordinating the purchasing of equipment, supplies, software licenses, and professional/contracted services and tracking inventory of supplies and end dates of licenses and contracts;
- Providing social media support for CRCs and/or the Office of Research Services related to CRC promotion.

**SKILLS**:
You will have:

- Excellent time management, organizational and prioritization skills;
- Effective problem-solving skills with keen attention to detail;
- Demonstrated discretion, judgment, and tact with an understanding of the acute sensitivity to the political environment and an understanding of when to involve others in decision-making;
- The ability to maintain strict confidentiality and handle confidential information in an appropriate manner;
- Excellent interpersonal skills, with the ability to build collaborative relationships with diverse internal and external stakeholders;
- The ability to remain calm and professional in a highly intensive office environment with competing demands, frequent interruptions, and changing priorities;
- Strong verbal, written and interpersonal communication skills;
- Strong proofreading and editing skills;
- The ability to take initiative, work independently and manage multiple projects and/or priorities with mínimal supervision; and
- Resourcefulness, with the ability to use networks to gather information/data to prepare briefs and summaries.

**QUALIFICATIONS**:

- A minimum of a diploma in office or business administration or related field of study.
- A minimum of 3 years in an increasingly responsible administrative or relevant capacity.
- Experience in a post-secondary setting would be considered an asset.
- Knowledge of FOIP and records management polic

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