Event Coordinator

3 months ago

Victoria, Canada Naut'sa mawt Tribal Council | Naut'sa mawt Resources Group Full time

**EMPLOYMENT OPPORTUNITY**

**Event Coordinator**

**POSITION FOCUS**:
Guided by values deeply informed by our Indigenous roots, Naut’sa mawt Event Management offers event management services that are inherently culturally safe and respectful and prides itself on the continual and respectful integration of Indigenous cultural activities and ceremonies in the events we manage.
The Event Coordinator is responsible for coordinating these events from initial client introduction to onsite event implementation in an effective and timely manner in order to meet Naut’sa mawt Event Management standards of customer service.

**ACCOUNTABILITY**:
Reporting to the Director of Events, the Event Coordinator will be assigned virtual, in-person and hybrid events in collaboration with government, non-profit, and corporate clients. Events are centred around indigenous-focused issues, engagements, and celebrations. This role will require collaboration with a variety of internal team members, contractors, event attendees, speakers, contractors, and other stakeholders to ensure events are clearly outlined, communicated, executed, and documented.

**KEY RESPONSIBILITIES**:
Lead point of contact for all assigned events, ensuring all client deliverables are met and that critical deadlines are upheld

Event Management responsibilities could include but are not limited to;
- organizing all event logistics such as overseeing registration, communications, speaker management, tech support, décor, graphic design and providing general customer service and support;
- Seeking quotations and hiring reliable subcontractors for events such as Hotels, Caterers, Cultural Performers, Elders, Technicians etc. identifying roles, responsibilities, objectives, and goals of each resource
- Providing cultural guidance to clients on how to ensure event programming remains inclusive and respectful to Indigenous cultures
- Liaising with Naut’sa mawt Events notetaking division to book minute-takers and report writers for events, providing guidance on format and expectation
- Adhering to the event budget and maintaining an accurate record of expenses and invoices as collected

Onsite Event management responsibilities could include but are not limited to;
- Supervising and assigning roles to event staff and subcontractors
- Overseeing smooth delivery of event programming
- Arranging rehearsals and overseeing audio/visual or virtual elements of event programming
- Organizing efficient registration processes or gift-giving processes.
- Greeting Elders or speakers, providing honoraria if applicable, and ensuring all other all are aware of the event agenda and timing

Perform professional administrative and clerical duties in accordance with Naut’sa mawt Event Management approved practices, policies, and service standards including:

- maintaining electronic and hard copy filing system;
- Accurate update of information into company CRM o Attends departmental meetings, staff meetings and events as required
- Occasionally supporting event sales initiatives including content creation, proposal writing, template creation etc.
- Ensure that service quality standards are maintained and consistently delivered in all areas of responsibility

The Event Manager effectively shifts priorities to achieve exceptional results, shows initiative to meet demands, and recommends solutions to address issues as they arise.

Monitors areas of responsibility for opportunities for improvement and innovation and work proactively to implement these;
Maintains strict confidentiality and exercises sound judgment and discretion when dealing with sensitive issues;
Carries out other duties as assigned that are essential to the position as directed

**EDUCATION AND PROFESSIONAL EXPERIENCE**
- Completed Bachelor’s Degree and/or Certificate or diploma in event management is required
- Minimum 1-2 years of experience organizing a variety of events
- Proficient in Adobe Acrobat and Microsoft Suite programs including Teams, Word, Excel and PowerPoint
- Experience working on a variety of virtual event platforms such as Eventbrite, Zoom or Teams is considered an asset
- Experience working with Indigenous communities is considered an asset

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Working knowledge of various processes related to project and event management
- Ability to work independently with limited direction and act on own initiative
- Proactive and able to manage multiple functions and projects while meeting deadlines.
- Excellent leadership skills with the ability to provide clear, concise, and respectful direction to team members or contractors
- Sound analytical thinking when working under pressure with excellent conflict resolution skills, managing difficult situations with positive results
- Ability to provide, obtain or follow clear, concise, and accurate information orally and in writing (including spelling, grammar, context and structure)
- Excellent interpersonal and communicati

  • Events Coordinator

    4 months ago

    Victoria, Canada Public Health Association Of BC Full time

    **Overview** Reporting to the Operations Manager with oversight from the Executive Director, the **Events Coordinator **plays a crucial role in planning, organizing, and executing various events. Under the supervision and guidance of the Events Manager & Program Secretariat, the Events Coordinator supports the smooth execution of events, requiring proactive...

  • Events Coordinator

    4 months ago

    Victoria, Canada Passion and Performance Arts Inc. Full time

    Responsibilities: - Coordinate and execute all aspects of events, including planning, organizing, and managing logistics - Collaborate with P&P members and staff - Develop event proposals, budgets, and timelines - Source and negotiate with vendors and suppliers to ensure cost-effective solutions - Manage event registration, attendee lists, and RSVPs -...

  • Events Coordinator

    3 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Office of the Vice-President Indigenous- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 11 September 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $65,860.00 - $85,633.00- Additional Posting Information- N/A- Salary...

  • Event Coordinator

    2 days ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisor RoleWe are seeking a highly organized and detail-oriented Event Supervisor to join our team at Olympic View Golf Club. As an Event Supervisor, you will be responsible for overseeing events from start to finish, ensuring a seamless and enjoyable experience for our guests.Key Responsibilities:Oversee events from start to finish, including...

  • Event Coordinator

    2 days ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisor RoleWe are seeking a highly organized and detail-oriented Event Supervisor to join our team at Olympic View Golf Club. As an Event Supervisor, you will be responsible for overseeing events from start to finish, ensuring a seamless and enjoyable experience for our guests.Key Responsibilities:Oversee events from start to finish, including...

  • Event Coordinator

    16 hours ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisor RoleWe are seeking a highly organized and detail-oriented Event Supervisor to join our team at Olympic View Golf Club. As an Event Supervisor, you will be responsible for overseeing events from start to finish, ensuring a seamless and enjoyable experience for our guests.Key Responsibilities:Oversee events from start to finish, including...

  • Event Coordinator

    1 day ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisor RoleWe are seeking a highly organized and detail-oriented Event Supervisor to join our team at Olympic View Golf Club. As an Event Supervisor, you will be responsible for overseeing events from start to finish, ensuring a seamless and enjoyable experience for our guests.Key Responsibilities:Oversee events from start to finish, including...

  • Onsite Events Coordinator

    4 months ago

    Victoria, Canada Bilston Creek Farm Full time

    The Onsite Events Coordinator is responsible for the seamless execution of public and private events held at Bilston Creek Farm including, but not limited to: weddings, seasonal markets and attractions (such as Fire pits, Valentine’s, Mother’s Day, Father’s Day, Halloween, Yuletide ), meetings, workshops, presentations, celebrations The onsite event...

  • Event Coordinator/ Sales

    4 months ago

    Victoria, Canada Junction Orchard & Cidery Full time

    **Junction Cidery Event Coordinator/ Sales** - Do you think you have what it takes? Willing to roll up your sleeves and get things done? Then we need to talk!_ Junction Orchard & Cidery is looking for an Events Coordinator/ Sales, who is seeking a full-time position. **Who Junction Orchard & Cidery is**: LOCAL IS EVERYTHING TO US. When we are searching for...

  • Assistant Event Coordinator

    3 months ago

    Victoria, Canada Olympic View Golf Club Full time

    Olympic View Golf Club is an 18-hole championship golf course with a superb practice facility, Golf Academy, and Table Nineteen Restaurant + Patio + Bar. Located in beautiful Victoria, Olympic View delivers on the golfing and culinary experience with exceptional service, stunning scenery, spectacular waterfalls, and meticulous course conditioning. - ** WHAT...

  • Assistant Event Coordinator

    3 months ago

    Victoria, Canada Olympic View Golf Club Full time

    Olympic View Golf Club is an 18-hole championship golf course with a superb practice facility, Golf Academy, and Table Nineteen Restaurant + Patio + Bar. Located in beautiful Victoria, Olympic View delivers on the golfing and culinary experience with exceptional service, stunning scenery, spectacular waterfalls, and meticulous course conditioning. **WHAT...

  • Sales and Events Coordinator

    3 months ago

    Victoria, Canada MARRIOTT VICTORIA INNER HARBOUR Full time

    **Position: Sales and Event Coordinator** **Reports to: Director of Sales** **Start Date: Immediate** **Schedule: Full-time** Managed by Atlific Hotels, the full-service, upscale Victoria Marriott Inner Harbour overlooks Victoria's vibrant and dynamic downtown, located just steps from world class attractions, shopping, venues, and dining. With 236...

  • Events Coordination Officer

    1 month ago

    Victoria, British Columbia, Canada BC Ferries Full time

    Job Overview COORDINATOR, EXTERNAL ENGAGEMENT Join our dynamic team in the External Engagement department. As the Coordinator for External Engagement, you will play a vital role in crafting and managing materials that facilitate events, projects, and various initiatives. Your responsibilities will include organizing and scheduling events,...

  • Sales and Events Coordinator

    3 months ago

    Victoria, Canada MARRIOTT VICTORIA INNER HARBOUR Full time

    **Position: Sales and Event Coordinator** **Reports to: Director of Sales** **Start Date: Immediate** **Schedule: Full-time** Immerse yourself in modern elegance at the Victoria Marriott Inner Harbor Hotel, where impeccable service and luxurious accommodations await. Step into our upscale property featuring 236 sleek and contemporary rooms, thoughtfully...

  • Event Coordinator

    1 week ago

    Victoria, British Columbia, Canada GolfBC Full time

    About the RoleWe are seeking a highly skilled and experienced Event Supervisor to join our team at Olympic View Golf Club. As an Event Supervisor, you will be responsible for overseeing events from start to finish, ensuring a seamless and memorable experience for our guests.Key ResponsibilitiesOversee events from start to finish, including setup, execution,...

  • Event Coordinator

    1 week ago

    Victoria, British Columbia, Canada GolfBC Full time

    About the RoleWe are seeking a highly skilled and experienced Event Supervisor to join our team at Olympic View Golf Club. As an Event Supervisor, you will be responsible for overseeing events from start to finish, ensuring a seamless and memorable experience for our guests.Key ResponsibilitiesOversee events from start to finish, including setup, execution,...

  • Event Coordinator

    7 days ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisors at Olympic View Golf Club oversee events from start to finish and provide exceptional service to guests. They lead the Event Servers, assist with set-up/tear-down, and collaborate with the Front of House Team to ensure an unforgettable guest experience. This is a part-time role, and the right candidate will be available to work during the...

  • Event Coordinator

    7 days ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisors at Olympic View Golf Club oversee events from start to finish and provide exceptional service to guests. They lead the Event Servers, assist with set-up/tear-down, and collaborate with the Front of House Team to ensure an unforgettable guest experience. This is a part-time role, and the right candidate will be available to work during the...

  • Event Coordinator

    3 days ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisors at Olympic View Golf Club oversee events from start to finish and provide exceptional service to guests. They lead the Event Servers, assist with set-up/tear-down, and collaborate with the Front of House Team to ensure an unforgettable guest experience. This is a part-time role, and the right candidate will be available to work during the...

  • Event Coordinator

    3 days ago

    Victoria, British Columbia, Canada GolfBC Full time

    Event Supervisors at Olympic View Golf Club oversee events from start to finish and provide exceptional service to guests. They lead the Event Servers, assist with set-up/tear-down, and collaborate with the Front of House Team to ensure an unforgettable guest experience. This is a part-time role, and the right candidate will be available to work during the...