Payroll & Benefits Coordinator

5 months ago

Toronto, Canada Crown Property Management Inc. Full time

**Position Summary and Objectives**:
The Payroll & Benefits Coordinator reports to the Manager, Payroll & Benefits and is responsible for providing reliable, timely, and efficient support in all payroll-related functions.

**Responsibilities**:
**Payroll Administration**

Assist with full cycle payroll for hourly and salary employees, including setting up new hires in ADP WFN through to terminations and ROE’s, including transfers and promotions
- Process new hire packages, terminations, internal transfers, and status changes in collaboration with Human Resources
- Enter and maintain timesheet data for PTO, Overtime and Union employee hours.
- Process bi-weekly payroll for multiple pay cycles
- Maintain payroll information, files, and records in electronic formats for business continuity, audit trail, and compliance
- Maintain and ensure accuracy and consistency of payroll database and records including earnings, deductions, tax withholdings
- Ensure compliance with all related federal/provincial legislation and internal policies and procedures as they relate to payroll services
- Process WSIB, WCB SK month-end remittances
- Ensure month-end RBC invoices are processed
- Liaise with Service Canada to provide payroll information as required
- Assist with year-end by distributing T4s to terminated employees and distributing T2200s.
- Assist with training and development of Payroll related communication.
- Maintain confidentiality and security of payroll information
- Assist with day-to-day system maintenance requirements and troubleshooting
- Main point of contact for ADP Workforce Now in relation to payroll and benefit inquiries
- Performs all other duties as may be required by the needs of the business but not limited to the above responsibilities

**Benefits Administration**
- Administer and process information pertaining to employee benefits and pension
- Track, maintain, and prepare documentation concerning employee onboarding
- Conduct quarterly audits and reviews of benefit and pension enrollment
- Assist with new hire orientation for payroll, benefits and pension

**Back-up for Office Administration and Support**

This position will be as necessary, the backup for the office as required. The backup coverage will include but not limited to the following responsibilities;
- Ensure the common office kitchen is cleaned daily, including dishes, and stocking
- Coordinating catering for office functions and meetings, office lunches/dinners, and corporate events as requested
- Distributing office mail as required
- Point of Contact for office-related inquiries

**Perform other related responsibilities as requested from time to time**

**Qualifications**:
**Education**:

- University Degree or College Diploma in Business, Finance, or related discipline
- PCP or CPM designation, or in pursuit of designation, required

**Professional Experience**:

- 2+ years of experience in full cycle payroll, Canadian payroll experience preferred
- Intermediate to advanced Microsoft Office Suite skills, Excel is required.
- Understanding of payroll legislation
- Working knowledge of ADP Workforce Now or demonstrated working with HRIS/Payroll Systems
- General understanding of employment legislations under the Employment Standards Act, Ontario, Human Rights Code, Occupational Health & Safety Act, and Accessibility for Ontarians with Disabilities Act

**Personal Competencies**:

- Supports teamwork environment with positive and professional attitude
- Open to learning, developing new skills/knowledge
- Focuses on results, anticipates problems, identifies solutions, acts
- Understands all aspects of job - impact on business goals
- Proactively assesses, responds to workflow deficiency, adheres to CPMI policy
- Goes the "extra mile" to understand and respond to customer needs
- Flexibility to changing work conditions including interruptions and multi-tasking ability
- Behaves and makes decisions that support CPMI goals/objectives
- Conducts business consistent with sustainability and ESG
- Strong written and verbal communication skills
- Understand basic financial management; specifically, procedures for expenses/revenues
- Ability to work independently and under pressure, deal with deadlines
- Demonstrates integrity in decision making, listening, treatment of others
- Ability to exercise sound judgement, integrity, remain independent and impartial
- Strong organizational skills with ability to maintain accurate, detailed documentation and records, both electronically and in hard copy
- Strong attention to detail

CPMI is committed to accommodating employees with disabilities throughout their employment with Crown in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know.

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