Payroll & Benefits Administrator

1 week ago

Toronto, Canada LOFT Community Services Full time

**DATE**:August 23rd, 2024
**LOCATION**:Toronto, ON - People & Culture Team
**COMPENSATION**:$48,941 - $58,154 Annually Prorated

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice Award (NEOC) recipient.

To help fulfill its mission, LOFT is hiring a** Payroll and Benefits Administrator**.**

**Job Summary**

The Payroll and Benefits Administrator is responsible for administration of employee benefits & pension, data management and employee records management. They support and assist with ensuring efficient and accurate payroll for all salaried and hourly staff and are responsible for all payroll, benefit, and pension related reporting.

**What You Will Do**
- Responsible for new hires set up after receiving notifications from HR coordinators, and review new hires set up first step completion to make sure data e.g. SIN and bank information are input correctly; as well as the time sheets from hourly paid staff; reviewing, following-up for clarification or discrepancies if necessary.
- Inputting all relevant data and records into the payroll database and make sure changes in all areas are updated.
- Review salaries periodically on ADP to make sure the salaries are correct in accordance with employee’s contract.
- Responsible for updating pay grades table on ADP after general increases.
- Reply and respond to questions from employees regarding payroll discrepancies, pension and benefit entitlement inquiries; following up for clarification or discrepancies if needed.
- Support Payroll & Benefits Specialist with transmitting payroll data to the service provider (ADP), checking returned data and distributing pay stubs/prepare manual cheques as requested.
- Maintaining the benefits & pension database to make sure all eligible benefits and pension members are tracked and enrolled on ADP on time and under correct benefits group; reconcile members list with HR administrator to provide reminder list of members enrolment document requirement every month.
- Support Payroll & Benefits Specialist in calculating and processing payments such as: pension, benefit, WSIB, EHT, Union Dues and retroactive and/or severance money, as well as year-to-date adjustments, statutory deductions, EI amendments, taxes or other withholdings; producing Records of Employment or other required documentation from available information;
- Support the calculating, producing and remitting monies or information requested by government or regulatory
- Reviewing all transactions received for completeness, accuracy of supporting documentation, adherence to internal controls, the various collective agreements and legislated standards; seeking clarification and alerting Human Resources as to anomalies
- Support in preparation and Review of T4s
- Liaising with external systems support for issues or problems with the payroll and benefit systems as needed
- Assist with year-end Audits
- Assist with government audits by preparing documents requested i.e. WSIB and EHT from Ontario government
- Act as a back up to Payroll & Benefits Specialist
- Support Payroll & Benefits Specialist in all other areas related to payroll, pension and benefits
- Time to time assignments if needed

**What You Bring**
Must-Haves
- The position requires excellent knowledge of the payroll and benefits management, and accounts payable functions as acquired through certification with the Canadian Payroll Association or an accounting designation from a community college, coupled with 1-3 years of experience in payroll administration
- Knowledge is required of the standard and accepted practices regarding payroll, and of the payroll policies/procedures, deadlines and internal controls of the organization.
- Knowledge is required of the legislation and regulatory requirements in Ontario
- Excellent knowledge is required in MS Software and payroll (ADP preferred)
- Knowledge of math, ability to work independently with little technical supervision

Nice-to-Haves
- Experience with administration in employee benefits & pension administration would be an asset
- Solid understanding of benefits administration & other Human Resources practices would be an asset
- Strong analytical, problem-solving, time management and organizational skills are essential for this role
- Excellent interpersonal and communication skills
- Strong ability to pay attention to detail

**What We Offer**
- A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long-term disability
- Defined Benefits Pensions Plan
- 24/7 Employee Assistance Program
- E-learning progra

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