Administrative Assistant

6 days ago

Toronto, Canada Osler Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our legal and business professionals are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Are you an Administrative professional looking to take your next step? Then look no further and grow your career or carve out a new path, by joining our Human Resources team as an Administrative Assistant.

We are looking for an Administrative Assistant to perform a wide variety of administrative tasks that support the unique needs of the Human Resources team and related departmental projects. This role requires excellent organization skills and the ability to multi-task and regularly adapt to changing priorities or interruptions to work-flow, while handling sensitive information confidentially.

If you are pro-active and enjoy variety in your day, this position is for you.

**Major Responsibilities and Duties**:

- Provides administrative support and coordinates a variety of processes and programs including, service recognition, employee celebrations, wellness activities and HRIS data.
- Acts as first level resource for responding to queries from staff and legal professionals and redirects as appropriate; prepares employment letters and related correspondence.
- Supports annual programs such as salary administration and the preparation of the expense budget; conducts monthly expense reconciliation.
- Maintains records for vacation and scheduling for the HR department and Legal Support teams including preparing overtime reports.
- Drafts articles and posts on the Firm’s intranet site; maintains the content of various HR and Legal Support pages.
- Directly supports a team of managers including organizing meetings and team events, making travel arrangements, managing expenses and preparing documents and revisions.

Position Requirements:

- Education and Experience_

Community College diploma plus three to five years of related administrative experience is desired. Experience in a law firm or professional services organization would be an asset.
- Knowledge and Skills_
- Strong organizational skills and attention to detail with the ability to multi-task and prioritize
- Superior customer service orientation with a friendly, professional manner
- Solid writing/proofreading skills with ability to create reports and presentation materials
- Strong verbal communication and listening skills
- Computer skills and proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
- Knowledge of Sharepoint is considered an asset

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

**#LI-Hybrid**

**#LI-SB1

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