Admin - Filing Clerk

6 days ago


Markham, Canada Kinark Child & Family Services Full time

**Job Description**:
Reporting to the People and Culture System and Services Manager, the Admin filing clerk position will be responsible for reconciling the filing backlog, creating new hire files, and updating and maintaining existing personnel files.

**File Clerk duties and responsibilities**:

- Create and maintain personnel files for new and existing employees
- Track and manage all the incoming electronic paperwork and print copies for filing and distribution
- Support document request
- Tracking and reporting on filing progress
- Manage file access requests and keep logs
- Maintain an efficient filing system
- Adhere to policies and procedures for personal data protection
- Monitor and manage inventory of files and supplies; report shortages and replenish as needed
- Perform audit of files and reconcile deficiencies

**Qualifications**:

- Requires completion of high school diploma
- Strong time management, organizational and analytical skills
- Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
- Proficiency with Microsoft Office Suite, willingness, and ability to learn other software programs as required
- Excellent oral and written communication skills
- Ability to work in a fast-paced environment

**Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening, completed Pre-Employment Medical certificate, and proof of full vaccination against COVID-19.** Fully vaccinated is defined as having received all required doses of a World Health Organization Approved COVID-19 Vaccine at least one of which being approved for use in Canada and 14 days have passed since your last dose. Proof of vaccination for each vaccine dose received is required.



  • Markham, Canada LH PARTNERS CPA LLP Full time

    **About Us**: We are a boutique Chartered Professional Accountant firm located in the heart of Richmond Hill. We focus on providing value-added services with complex tax planning requirements, specializing in assurance and taxation services for high and ultra-high net worth families and corporate clients. Our partners and associates have more than 15 years...


  • Markham, Canada Remington Medical Equipment Ltd., Full time

    Remington Medical a Markham based company is seeking a bilingual, self motivated, energetic people-person to join our growing company as Receptionist/ Order entry clerk in the exciting and rewarding world of physical medicine. **Responsibilities**: - Answer incoming calls, and relay calls to the relevant staff member using the switchboard. - Order entry...

  • Data Entry Clerk

    6 months ago


    Markham, Canada First Class Realty Inc., Brokerage Full time

    **Data Entry Clerk** **First Class Realty Inc., Brokerage** **Location**: Markham, ON **Job Type**: Part-time (Minimum 20 hours per week) **(Also open to students currently pursuing post-secondary degree)** **About Us**: First Class Realty is a leading real estate agency in Markham, dedicated to delivering excellence in every aspect of our operations....


  • Markham, Canada Courtyard by Marriott Toronto Markham Full time

    **THE OPPORTUNITY**: Accounting/Admin Manager **THE COMPANY**: Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and hotels. Our company culture is built on collaboration and pursuit of passion....

  • Operations Admin

    5 days ago


    Markham, Canada The Royal Life Saving Society Canada - Ontario Branch Full time

    **QUALIFICATIONS**: Possession of the following knowledge, skills and experience will enable the selected applicant to perform the major job functions successfully. Completion of Post-Secondary education. The Lifesaving Society Ontario is a full-service provider of programs, products and services designed to prevent drowning. We save lives and prevent...


  • Markham, Canada 3S Brothers Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Office **Tasks**: - Send and receive messages - Prepare and format page presentation - Compile data, statistics and other information - Prepare invoices and bank deposits - Photocopy and collate documents for...


  • Markham, Canada GRIT Developments Full time

    **Company Introduction** GRIT Developments, a dynamic and forward-thinking real estate company based in Markham, Ontario, is seeking a highly organized and detail-oriented Admin Officer to join our growing team. We are committed to developing exceptional residential and commercial properties that enhance the lives of our residents and contribute to the...


  • Markham, Canada Ollerhead & Associates Ltd Full time

    Job Overview: As a Front Desk/Admin Assistant for our Architecture, Engineering & Design firm, you will be the first point of contact for clients and visitors, providing exceptional customer service and administrative support to ensure smooth office operations. **Responsibilities**: Greet and welcome clients, visitors, and staff in a professional and...


  • Markham, Canada Karis Disability Services Full time

    The Seasonal Program Administrative Clerk provides administrative support to the designated locations, assisting the Program Managers (PMs) with clerical and administrative duties. They will be providing support to locations in an assigned area. They will ensure filing and maintenance of confidential program files is completed with a high level of...

  • Pharmacy Clerk

    8 months ago


    Markham, Canada Bayshore HealthCare Full time

    Under the direct supervision of a licensed Pharmacist, the assistant works under the guidance of the Pharmacist. It's possible to begin a career as a pharmacy clerk. Pharmacy clerks perform basic administrative and organizational tasks in a pharmaceutical setting. They create and maintain patient files, but they are not permitted to fill prescriptions. **A...

  • Pharmacy Clerk

    8 months ago


    Markham, Canada Bayshore HealthCare Full time

    **ABOUT THE ROLE** Under the direct supervision of a licensed Pharmacist, the assistant works under the guidance of the Pharmacist. It's possible to begin a career as a pharmacy clerk. Pharmacy clerks perform basic administrative and organizational tasks in a pharmaceutical setting. They create and maintain patient files, but they are not permitted to fill...

  • Corporate Law Clerk

    4 months ago


    Markham, Canada Sorbara Law Full time

    SorbaraLaw is one of the largest and most respected full service regional law firms in Ontario. Our diverse team of skilled lawyers allows us to be responsive to our clients’ constantly changing needs. As a regional law firm, we have a cost structure that allows excellent legal services to be priced competitively. We are currently looking for an In-Office...

  • Law Clerk

    2 days ago


    Markham, Canada Allstate Canada Full time

    **Who is Allstate**: Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive,...

  • Document Clerk

    13 hours ago


    Markham, Canada ClaimsPro LP Full time

    Company: ClaimsPro LP Document Clerk - 1-2 month Term Contract (Markham, ON) Job Description - Document Clerk The document clerk is responsible for sorting physical documents into the appropriate categories and scanning physical documents into an electronic file. Flexible hours between 8am and 8pm. This is a 1-2 month contract with the possibility of...


  • Markham, Canada ICON DIGITAL PRODUCTIONS INC. Full time

    We are looking for an **Accounts Receivable Clerk** to join our team at ICON. Reporting to the Controller, they will be responsible for Accounts Receivable tasks, including managing and coordinating the provision of general accounting and reporting services. The Accounts Receivable Clerk will be overseeing day-to-day accounts receivable, reporting, analysis...

  • Pharmacy Clerk

    2 days ago


    Markham, Canada Bayshore HealthCare Full time

    **ABOUT THE ROLE** Under the direct supervision of a licensed Pharmacist, the assistant works under the guidance of the Pharmacist. It's possible to begin a career as a pharmacy clerk. Pharmacy clerks perform basic administrative and organizational tasks in a pharmaceutical setting. They create and maintain patient files, but they are not permitted to fill...

  • Office Clerk

    7 months ago


    Markham, Canada AGF Rebar Inc. Full time

    **AGF Rebar inc.** is actively looking for an **Office Clerk** (Document Controller) located either in our Makham or Kitchener Office. Reporting to the Team Lead, Project Management, the **Office Clerk** will be responsible to support the Project Manager's team with document project control and different administrative tasks. **Role and...

  • Accounts Payable

    7 months ago


    Markham, Canada Warehousing & Distribution Full time

    Do you love working in a fast pace environment, where you constantly make impact and meaningful contributions on a daily basis? We are looking for an amazing **Accounts Payable / Accounting Admin** to support our growing team and company **long term.** **DETAILED ROLE OVERVIEW** The **Accounts Payable / Accounting Admin** will be_ _responsible for...

  • Office Clerk

    4 weeks ago


    Markham, Canada Shiny Star Canada Full time

    You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. Encode client orders in an accurate and efficient manner. Coordinate with logistics to arrange pick up of orders. Must speak both...

  • Office Clerk

    2 months ago


    Markham, Canada Shiny Star Canada Full time

    You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. Encode client orders in an accurate and efficient manner. Coordinate with logistics to arrange pick up of orders. Must speak both...