Administrative Assistant

2 weeks ago


Brampton, Canada Educators Academy (Private High School ) Full time

**Responsibilities**:

- Train and supervise other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic inquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Oversee development of communication strategies
- Oversee the classification and rating of occupations
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Liaise with management, union officials and HR consultants
- Advise senior management
- Plan, organize, direct, control and evaluate daily operations
- Perform general clerical duties, including data entry, filing, and organizing document
- Assist with scheduling appointments and maintaining calendars
- Prepare and distribute correspondence, memos, and reports
- Assist with bookkeeping tasks using QuickBooks or similar software

**Experience**:

- Proven experience as an administrative assistant or in a similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong computer skills with the ability to learn new software quickly
- Familiarity with Google Suite (Docs, Sheets, Slides) is a plus
- Excellent organizational and time management skills
- Attention to detail and accuracy in all tasks
- Strong written and verbal communication skills
- Ability to multitask and prioritize tasks effectively

This position offers a competitive salary based on experience.

If you are a highly organized individual with strong administrative skills, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

**Job Type**: Part-time

**Salary**: $18.30-$22.00 per hour

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- French (preferred)

Work Location: In person

Application deadline: 2023-11-04
Expected start date: 2023-11-07



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