Administrative Assistant, Programs

2 weeks ago

Brampton, Canada MacDonald Dettwiler and Associates Inc. Full time

**Company Overview**

Building the space between proven and possible, MDA Space (TSX:MDA) is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure.

The MDA Space team of more than 3,000 space experts in Canada, the US and the UK has the knowledge and know-how to turn an audacious customer vision into an achievable mission - bringing to bear a one-of-a-kind mix of experience, engineering excellence and wide-eyed wonder that’s been in our DNA since day one.

For those who dream big and push boundaries on the ground and in the stars to change the world for the better, we’ll take you there.

**The Position**:
We’re on the hunt for an **Administrative Assistant** to join **our Robotics and Space Operations Program Team **at our Brampton office.

With 40 years of operational experience and proven performance on the iconic Canadarm programs including Space Shuttle and International Space Station robotics and operations support, our Robotics & Space Operations team has 100% mission success in making space dreams come true.

As our Administrative Assistant, you will perform a variety of administrative duties to directly support various Program teams within the Program office and assist with confidential and sensitive projects with independent judgement while maintaining an ethical, confidential and professional attitude and supporting positive working relationships.

**Responsibilities**:

- Setting Daily Objectives - Establish daily correspondence, schedules, agendas, meetings, travel etc., and implement appropriate office policies and procedures as required.
- Provide support to the Program Team on a daily basis.
- Reporting - assist in the co-ordination and implementation of regularly required reports: Customer Program Reviews, Customer Monthly Reports and various other reports required for the Programsome of the reports and presentations are payment milestones.
- Communications - Review and evaluate incoming requests to identify items requiring priority attention and ensure deadlines are met, using initiative and judgment within established authority level.
- Provide administrative support for assigned tasks including preparation of meetings (onsite/offsite), monthly reporting documents (for external and internal use); arrange travel, agendas, calendars, etc. Ability to communicate clearly and effectively with diverse customers and employees from all corporate business units. Processing expenses following MDA and the Government of Canada guidelines.
- Filing Record Retention - Organize and control filing systems to ensure accuracy and quick retrieval of correspondence and documentation.
- Design Review and Meeting Co-ordination - Provide administrative support to the Program for any Design Review and customer meetings and assist in achieving program milestones and payments. Co-ordinate meetings, minutes, presentations, facility set-up, travel, ensuring visitors on-site are cleared for access.

**Requirements**:

- Minimum of five (5) years’ work experience in an Administrative Assistant position
- Administrative Assistant for engineering departments with 100+ staff would be an asset
- Strong knowledge of MS-Outlook and MS-Office (Word, Excel, Power BI, Power Point, Visio, etc)
- Excellent organizational and time management skills
- Strong written/verbal communication skills, fluent use of written English with knowledge of composition, grammar and punctuation
- Superior typing skills
- Initiative, exercise judgement and ability to make decisions within scope of authority
- Demonstrated flexibility to meet and adapt to changes in organizational priorities
- Ability to organize work independently with minimum supervision and guidance
- Ability to thrive in a fast paced, high-demand environment
- Ability to work under pressure, to handle interruptions and to manage multiple requests
- Requires analytical skills, problem-solving and fact-finding capabilities
- Discretion in managing sensitive or confidential information
- Highly motivated, enthusiastic, and a positive thinker

**Comments/Special Considerations**:
We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

MDA

  • Administrative Assistant, Programs

    3 weeks ago

    Brampton, Canada MDA Full time

    Job Details Description Company Overview Building the space between proven and possible, MDA Space (TSX:MDA) is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications...

  • Program Administrative Assistant

    3 weeks ago

    Brampton, Canada Support Ontario Youth Full time

    Support Ontario Youth is looking to hire a **Program Administrative Assistant, **to help support our driven, focused, and ever-expanding team. We welcome the experience of someone who can implement processes and systems to stay effectively organized. Someone who is responsible, reliable, and highly professional, that’s also enthusiastic and a tenacious...

  • Program Administration Officer

    17 hours ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**: Program Administration Officer **DEPARTMENT**: Office of the CAO **NUMBER OF POSITIONS**: 3 **JOB STATUS & DURATION**: Temporary 4-months **HOURS OF WORK**: 35-hour workweek **LOCATION**: Hybrid Model - when working onsite, you will report to the location of West Tower. **HOURLY RATE**: $23.86 per hour **JOB TYPE**:...

  • Program Assistant, Human Resources

    5 days ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Program Assistant, Human Resources **DEPARTMENT**:Corporate Support Services **NUMBER OF POSITIONS: 4** **JOB STATUS & DURATION**:April 29, 2024 to August 31, 2024 **HOURS OF WORK**:35 hour workweek **LOCATION**:Hybrid Model - when working onsite, you will report to the location of City Hall. **HOURLY...

  • Program Assistant, Government Relations

    5 days ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**: Program Assistant - Government Relations **DEPARTMENT**: Office of the CAO **NUMBER OF POSITIONS**: 1 **JOB STATUS & DURATION**: Temporary 4-months **HOURS OF WORK**: 35 hour workweek **LOCATION**: Hybrid Model - when working onsite, you will report to the location of West Tower. **HOURLY RATE**: $15.50 **JOB...

  • Program Assistant, Equity Office

    3 days ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**: Program Assistant, Equity Office **DEPARTMENT**: Office of the CAO **NUMBER OF POSITIONS**: 1 **JOB STATUS & DURATION**: Temporary 4-months **HOURS OF WORK**: 35 hour workweek **LOCATION**: Hybrid Model - when working onsite, you will report to the location of City Hall. **HOURLY RATE**: $15.50 per hour **JOB...

  • Program Assistant, Corporate Policy

    3 days ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Program Assistant, Corporate Policy **DEPARTMENT**:Office of the CAO **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:Temporary, Summer **HOURS OF WORK**:35 hour workweek **LOCATION**:Hybrid Model - when working onsite, you will report to the location of West Tower. **HOURLY RATE**:$15.50 **POSTING DATE**:May 12,...

  • Program Assistant

    2 weeks ago

    Brampton, Canada Canadian Mental Health Association- Peel Branch Full time

    **We are officially launching the expansion of our Outreach Services team!** **Support your community. Advance your career. Fulfill your purpose** Joining the Canadian Mental Health Association - Peel Dufferin Branch means you’ll be part of something meaningful. For starters, we’re honored to have received the Canadian Non-Profit Employer of Choice...

  • Program Administration Officer, Strategic Services

    3 days ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**: Program Administration Officer, Strategic Services & Initiatives **DEPARTMENT**: Office of the CAO **NUMBER OF POSITIONS**: 2 **JOB STATUS & DURATION**: Temporary 4-months **HOURS OF WORK**: 35-hour workweek **LOCATION**: Hybrid Model - when working onsite, you will report to the location of City Hall. **HOURLY...

  • Program Assistant, Government Relations

    6 days ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**: Program Assistant, Business Improvement and Compliance **DEPARTMENT**: Office of the CAO **NUMBER OF POSITIONS**: 2 **JOB STATUS & DURATION**: Temporary **HOURS OF WORK**: 35 hour workweek / variable hours **LOCATION**: Hybrid Model - when working onsite, you will report to the location of West Tower. **HOURLY...

  • Administrative Assistant

    5 days ago

    Brampton, Canada St. Leonard's Place Peel Full time

    **Reports to: Human Resource Coordinator** The Administrative Assistant provides high-quality administrative and clerical support to the Human Resource department and other members of the Management team. This position requires a self-driven, resourceful and task-oriented individual who is willing to accept new challenges in tandem with the organization’s...

  • Administrative Assistant

    5 days ago

    Brampton, Canada Trylon TSF Inc. Full time

    _Do you love wireless technology? We do. Are you passionate about supporting global wireless communications? We are._ - We are Trylon. Trylon has been supplying innovative, cell site steel infrastructure, as well as site acquisition, engineering services, installation and technical services for wireless networks since the introduction of cellular technology...

  • Administrative Assistant

    5 days ago

    Brampton, Canada Dock Systems Inc Full time

    Here at Dock Systems Inc we are seeking a highly independent, committed and reliable Administrative Assistant to join our team! **What We offer**: - Competitive Salary, full-time, permanent employment - Stable hours, Monday to Friday 8:30 AM - 4:30 PM - Health Insurance after 3 months The Administrative Assistant is responsible for providing general...

  • Administrative Assistant

    6 days ago

    Brampton, Canada EnGlobe Corp. Full time

    **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. - With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects, through different...

  • Administrative Assistant

    5 days ago

    Brampton, Canada Terraprobe Inc. Full time

    Your Employer: **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects,...

  • Administrative Assistant

    6 days ago

    Brampton, Canada Biogenie Full time

    **Job Description**: Your Employer ** Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. - With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and...

  • Administrative Assistant, Transit

    7 days ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Administrative Assistant, Transit **DEPARTMENT**:Transit **POSTING NUMBER**:105894 **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:1 Full Time Temporary 13-months **HOURS OF WORK**:35 hour work week **LOCATION**:Transit Sandalwood Parkway Facility **SALARY GRADE**:2 **HIRING SALARY RANGE**:$57,164.00 -...

  • Administrative Assistant

    4 weeks ago

    Brampton, Canada Complete Rehab Full time

    We are a multidisciplinary clinic that provides Physiotherapy, Chiropractic and Medical Assessment services. We are currently looking for an **Administrative Assistant** to join our friendly & professional staff today. We are looking for a highly motivated person whom will be working closely with Patients, Doctors, Adjusters, and Lawyers on a daily bases so...

  • Office Administrative Assistant

    5 days ago

    Brampton, Canada Clarkridge Career Institute Full time

    Job Duties and Responsibilities: - Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment. - Plan, organize, and schedule appointments/ meetings in the office, off-site, and via videoconference. - Answer and direct phone calls - Organize and maintain files and databases in a confidential manner. -...

  • Administrative Assistant/receptionist

    7 days ago

    Brampton, Canada Eagle Lift Truck Service Ltd. Full time

    Busy Forklift Service Company Looking for a full time Admin assistant/receptionist. 8am - 4:30 pm, Monday - Friday. In the Dixie and Steeles area. $20.00 p/hr. to start. Requirements: Minimum - High School Diploma, Fluent in English, have excellent customer service skills, experience in Word, outlook and Excel programs, pleasant telephone manners, team...