Administrative Assistant
3 weeks ago
**Job Description**:
**Administrative Assistant, Logistics**
Regular Full Time
Health Services, Paramedic Services
**Responsibilities**:
- Reporting to the Manager, Logistics you will coordinate meetings and training
- Typing and formatting documents, and presentations to ensure professional quality
- Coordinate business expense claims
- Receive correspondence and documents, mail and faxes appropriately to ensure proper staff action
- Prepare correspondence and obtain authorization before routing to appropriate destination
- Provide data entry support for various databases
- Liaise with internal and external contacts
- Ensure exceptional customer service by ensuring that telephone calls are attended to and responded to appropriately
- Assist with projects including activities such as research, preparation of data, implementation strategies, communication, suggestions for improvement as well as coordination of findings
- Provide assistance to the Section’s financial support personnel
- Providing back-up administration support to Division Senior Management
- Coordinate and manage confidential files and information and assist with obtaining documents or information from various sources
- Maintain the inventory of office supplies
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and pro-actively managing bias
**Qualifications**:
- Graduation from a recognized administrative assistant post-secondary program
- A minimum of two (2) years of administrative support experience
- An equivalent combination of education and/or experience may be considered
- Experience supporting a logistics work environment would be considered an asset
- Excellent communication and time management skills
- Proficiency in Microsoft software (Outlook, Word, Excel, PowerPoint) and Visio
- Superior attention to detail
- Ability to multi-task effectively and manage changing priorities
- Self-motivated and able to take initiative in order to suggest ideas for improvement to workflows or processes
- Ability to exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
**Location**:at 1600 Bovaid Drive East, Brampton
**Hours of Work***:8:30am - 4:30pm, Monday through Friday, 35 hours/week
**Interview**: Our recruitment process will be completed with video conference technology.
**As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.**
**New employees are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal**
**, or other government-issued vaccine passport or certification.**
**_Human Rights Code. If you are not fully vaccinated_**
**, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.**
About Us:
The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region.
Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work we're focused on to bring this vision to life.
To learn more about the Region of Peel, explore peelregion.ca.
Additional Information:
The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.
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